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Emergency Operations Plan

Emergency Plan

This Emergency Plan was developed specifically for Oregon Coast Community College in collaboration with our local emergency service agencies.  It has been highly customized based on our local conditions, laws, hazards and response capabilities. Unauthorized use of this plan outside of OCCC could result in injury or even death.

The final section of the Emergency Plan provides a list of things for Administrators to consider during emergency situations.  While not all of these action steps are necessary for each emergency, this list may prove helpful in assessing the situation and determining additional action steps.

Basic Protocols

These are the first few actions steps to take for each of our basic emergency response protocols.   Detailed procedures for each of these protocols are on the pages that follow.

LOCKDOWN

  1. Lock doors & windows. Leave blinds/shades open.
  2. Turn off lights.
  3. Block any entrance to your room & stay quiet.
  4. Do not admit anyone.
  5. Everyone on the floor and quiet.

 

LOCK OUT

  1. Lock doors & windows. Leave blinds/shades open.
  2. Continue instruction.
  3. Admit students assigned to your class.

 

EVACUATION

  1. Evacuate the building.
  2. Be prepared to take alternative routes.
  3. Gather in assembly area.

 

SHELTER-IN-PLACE

  1. Close all windows and doors.
  2. If hazardous materials spill, turn off any HVAC systems or fans.
  3. Be alert to anyone exhibiting physical symptoms.

 

REVERSE EVACUATION

  1. Return to the building.
  2. Move quickly, but safely.
  3. Adjust your route as needed.
  4. Once inside, follow other emergency instructions provided

 

SHELTER-IN-PLACE: Haz-Mat

When hazardous materials contaminate the environment, whether on campus or in the surrounding community, it may be necessary to implement a Shelter-in-Place protocol.

  1. When notified of a Shelter-in-Place, immediately close all windows and doors.
  2. Shut off any heating, ventilation, air conditioning systems, or classroom fans.
  3. Be alert for anyone exhibiting physical symptoms like shortness of breath, dizziness or fainting, unexplained coughing or headache, etc., and request immediate medical attention if any of these symptoms are identified.
  4. Continue Shelter-in-Place procedures until an “all clear” is announced or other instructions are given. Be prepared to quickly move to evacuation procedures and review them with students. It would not be unusual to have to move from a Shelter-in-Place to a campus evacuation in situations involving hazardous materials.
  5. In life-threatening situations, staff are empowered to deviate from written plans and take independent actions to implement life-saving procedures when doing so is likely to reduce the risk of serious injury or death.

 

ADMINISTRATOR Guidelines for Shelter-in-place:

  • Call 911 to inform authorities.
  • If you are dealing with hazardous materials stored in your building or area, try to have your MSDS information for emergency officials as that could affect decisions regarding Shelter-in-Place, evacuation, exposure, protective measures and first aid.
  • Consult the Administrator Checklist for additional action steps.

 

REVERSE EVACUATION 

A Reverse Evacuation is used to help get students and staff back into a building when it is dangerous to remain outside. It can be used to protect students and staff from a wide range of outdoor threats including severe weather, a dangerous person, an aggressive animal or a hazardous materials incident. A reverse evacuation can be combined with lockdown, shelter-in-place and severe weather procedures since it is common for at least some students and staff to be outdoors when an emergency occurs.

  1. When notified of a Reverse Evacuation you should immediately return to the building.
  2. Instruct individuals who are outside to move quickly, but safely. Assist individuals who cannot physically comply with this request.
  3. Remain alert to possible threats while heading back into the building. If a threat is identified, appropriate adjustments should be made to your route.
  4. When you get inside the building, continue to follow the instructions given by the administrator. In some cases, this will mean finding the closest available lockdown area or going into shelter-in-place mode as quickly as possible. In other cases, it might mean returning to your classroom and continuing normal instruction.
  5. In life-threatening situations, staff are empowered to deviate from written plans and take independent actions to implement life-saving procedures whenever doing so is likely to reduce the risk of serious injury or death.

 

ADMINISTRATOR Guidelines for reverse evacuation:

  • Call 911 to inform authorities of the situation.
  • Include other instructions as needed: lockdown, shelter-in-place, resume activities as normal, etc.
  • When combining a reverse evacuation with another procedure, remember to consult the action steps for that procedure as well.
  • You may also need to use runners, if it is safe to do so, to make sure all employees and students outside receive emergency instructions.
  • Consult the Administrator Checklist for additional action steps.

 

EVACUATION

There are a number of situations in which it may be necessary to evacuate the College: fire, earthquake, hazardous materials, bomb threat, etc. The fire alarm should signal the evacuation, except in cases of a bomb threat or hazardous materials emergency. In other cases you may receive specific evacuation instructions over the intercom or through another mechanism before the sounding of the fire alarm or the initiation of the evacuation.

  1. When you hear the fire alarm or receive instructions to evacuate, leave the building immediately in a calm, orderly fashion.
  2. The instructor leaves the classroom last, checking that all students are out of the classroom.
  3. Close doors as you leave. Do not lock doors or turn off lights. Leave everything else as is.
  4. Be prepared to take alternative routes if smoke, fire or other dangers block your normal evacuation route.
  5. Everyone should evacuate, including staff, visitors, and those needing additional assistance such as people with disabilities or short-term mobility issues.
  6. Gather in the designated assembly area. If you have minor students in your class or care, instruct those students to stay with you.  Once you reach the assembly area, locate an Essential Building Personnel (EBP) Team member to take the minor students to their own designated assembly area.
  7. Be prepared to move to an off-campus evacuation site if instructed.
  8. Do not reenter the building until cleared by the appropriate authorities or by Public Safety.
  9. In life-threatening situations, college staff are empowered to deviate from written plans and take independent actions to implement life-saving procedures whenever doing so is likely to reduce the risk of serious injury or death.

 

ADMINISTRATOR Guidelines for evacuation:

  • Call 911 to inform authorities of the situation.
  • Use the fire alarm to initiate evacuation EXCEPT for hazardous materials emergencies or bomb threats.
  • Evacuate with cell phone and keys if safe to do so.
  • Account for all students and staff as much as is safely possible.

 

LOCK OUT

A LOCK OUT is used to limit movement on a college campus while a potential emergency is being assessed and managed such as a missing student, medical emergencies, a weather-related emergency, a situation involving a person of concern like a mentally ill or intoxicated person who wanders into the school, etc.

  1. Lock doors and windows. Leave shades/curtains open unless directed otherwise.
  2. Continue instruction.
  3. Admit students assigned to your class who may be returning from the restroom or other areas.
  4. If outside, gather individuals together to determine if you should modify your activities, come into the building or go elsewhere.

Additional Action Steps:

  • Do not leave the classroom or allow anyone to leave.
  • Do not make phone calls unless you have pertinent emergency information. In this case, call Public Safety at ext. 149 or Student Services at ext. 101.
  • Continue lock out procedures until an “all clear” is announced or other instructions are given.
  • In life-threatening situations, college staff are empowered to deviate from written plans and take independent actions to implement life-saving procedures when doing so is likely to reduce the risk of serious injury or death.

 

ADMINISTRATOR guidelines for lockdown:

  • Call 911 to inform authorities of the situation.
  • Remember to use the word “Lock Out” in your announcement as this plain language is important under stress.
  • If needed, include other instructions with the lock out announcement such as a notice to EBP Team members not to report if it is dangerous, or to turn off cell phones for bomb threats, etc.
  • Include instructions for those who may be outside such as a Reverse Evacuation or instructions to do an off-campus evacuation.
  • You may also need to use runners, if it is safe to do so, to make sure all staff and students outside receive emergency instructions.
  • Account for all students and staff as much as is safely possible.
  • Consult the Administrator Checklist for additional action steps.

Follow these procedures whether or not you have classes assigned to you at the time of the lockdown.

 

LOCKDOWN

A LOCKDOWN is used to shut down a college campus when there is an imminent threat of danger such as a dangerous person, a shooting or stabbing, a hostage situation, or a fatality on campus.

  1. If it is safe to do so, evacuate immediately. If it is not clear that it is safe or there is a nearby threat, enter or stay in your current room and lock the door. Use anything not bolted down to block the door from opening.
  2. Turn off lights. Make the room look and sound like it is unoccupied.
  3. Everyone must get on the floor in a crouching position away from windows and doors and be quiet.
  4. Once your door is locked, do not admit anyone!
  5. If outside, identify several potential escape routes and be ready to move yourself and others quickly away from any danger that presents itself.

Additional Action Steps:

  • Do not leave the classroom or allow anyone to leave.
  • Do not make phone calls unless you have pertinent emergency information.  
  • Continue lockdown procedures until an “all clear” is announced or other instructions are given.
  • In life-threatening situations, college staff are empowered to deviate from written plans and take independent actions to implement life-saving procedures when doing so is likely to reduce the risk of serious injury or death.

ADMINISTRATOR guidelines for lockdown:

  • Call 911 to inform authorities of the situation.
  • Remember to use the word “Lockdown” in your announcement as this plain language is important under stress.
  • If needed, include other instructions with the lockdown announcement such as a notice to EBP Team members not to report if it is dangerous, or to turn off cell phones for bomb threats, etc.
  • Include instructions for those outside to do an off-campus evacuation.
  • You may also need to use runners, if it is safe to do so, to make sure all staff and students outside receive emergency instructions.
  • Account for all students and staff as much as is safely possible.
  • Consult the Administrator Checklist for additional action steps.

Follow these procedures whether or not you have classes assigned to you at the time of the lockdown.

MEDICAL EMERGENCY

  1. If any individual (student, staff, visitor, etc.) has a Medical Emergency, notify the office immediately.
  2. Request an immediate call to 911 for an ambulance if:
    • The patient is unconscious or unresponsive for any length of time or for any reason; or
    • It is possible the patient has an injury to the head, neck, or back; or
    • You suspect any other serious injury or illness; or
    • Based on your professional judgment or experience, you feel the situation requires it. If in doubt, call 911.

Once an ambulance has been requested, do not ever cancel the request.

  1. Remain calm and stay with the patient.
  2. If it is safe to do so, provide privacy for the patient, to reduce unnecessary trauma to bystanders, and to clear the way for medical personnel.
  3. If you are outside, issue a Reverse Evacuation sending individuals back into the building.
  4. Don’t try to move the patient if they have fainted, collapsed, or if it is possible there is an injury to the head, back or neck, unless absolutely necessary for immediate safety. Moving the patient could cause further injury.
  5. If the patient tries to move themself, encourage them to remain still until medical help arrives.
  6. When appropriate help arrives and takes over, pass on relevant and important information.
  7. Remember that students and employees have legal privacy rights. Employees should not discuss the medical concerns of a patient with students or any other unauthorized person.
  8. All body fluids (blood, vomit, urine, feces, saliva, etc.) have the potential to infect people with serious diseases. Do not attempt to clean up bodily fluids unless you are specifically trained to do so. Notify a Facilities Technician who has received special training for this.
  9. As with all medical emergencies, remember to take extra precaution to protect yourself, other individuals, and the injured or ill person. Err on the side of caution. Safety is always a priority.

ADMINISTRATOR GUIDELINES FOR MEDICAL EMERGENCIES:

  • In most cases, you will announce Lock Out to clear the way for emergency personnel and to reduce bystander exposure and trauma.
  • A member of the Nursing & Allied Health department or an employee certified in first aid and CPR should immediately report to the emergency area with the first aid kit and AED and attend to the patient. An EBP Team member should also report to the affected area.
  • Assess the patient and determine if it is necessary to call 911 if this has not already been done. If it is not necessary to call 911, the patient may be relocated to a quieter area for minor medical attention.
  • If 911 is called, an EBP Team member should meet emergency personnel at the door and direct them to the patient’s location.
  • If a minor student is transported to the hospital by ambulance, an administrator or other employee should accompany the student to the hospital and stay with them until a parent/guardian arrives and a proper written release is made.
  • Complete an incident report.
  • Consult the Administrator Checklist for additional action steps.

AED Locations:  ______________________ _________________________________

 

MISSING STUDENT / KIDNAPPING

  1. If a student or employee is Missing, notify Public Safety immediately at 149.
  2. Call 911 first if you believe it is a Kidnapping or the individual’s life or welfare is in danger. In this case, don’t delay; every minute counts.
  3. Try to determine when and where the missing individual was last seen.
  4. Search your area thoroughly.
  5. Remain calm.

ADMINISTRATOR guidelines for a MISSING STUDENT / KIDNAPPING:

  • Call 911 if it has not already been done.
  • Announce a Lock Out. This will limit movement on campus as you conduct a search and will reduce the possibility of other missing individuals in case of a kidnapper on campus.
  • Search the building thoroughly and immediately, both inside and outside. Even search areas where you don’t think a person would normally hide or be. If possible assign someone to search carefully a second time.
  • Notify the individual’s emergency contact.
  • Gather as much information as practical. Be prepared to describe the missing individual: name, gender, hair, clothing, when and where last seen, etc.
  • If known, note the perpetrator’s appearance and any other information that might be helpful to police: name, gender, hair, clothing, voice, etc. If a vehicle was involved, get a detailed description if possible.
  • If the individual is located, notify Public Safety, 911, and the emergency contact immediately.
  • Consult the Administrator Checklist for additional action steps.

STUDENT DEMONSTRATION / RIOT

  1. If you learn of a Student Demonstration, threat of Riot or actual Riot in progress, notify your supervisor and the Public Safety.
  2. Briefly describe the situation and location.
  3. Remember to take extra precaution to protect yourself and others. Consider issuing a room clear, evacuation or lockdown if appropriate.
  4. If it appears safe for you to do so, remain with the problem situation until relieved by an EBP Team member or law enforcement officer, working to defuse the crisis by staying calm.
  5. Attempt to defuse tensions by identifying key players, listening to student concerns, and isolating key players in a neutral area.
  6. Employees should attempt to work in pairs or small groups for increased Safety.

ADMINISTRATOR Guidelines for a student Demonstration / Riot:

  • Call 911 if there appears to be a threat of riot or actual riot.
  • Announce a lockdown procedure, depending on what the situation requires.
  • Clearly communicate to all students that students should either attend classes or move to a safe, designated area. Inform students that they may be suspended or possibly arrested if they do not comply.
  • If students go to the designated area, continue attempting to defuse tensions by listening to student concerns and isolating key players.
  • If students do not follow directions after a second warning and after a reasonable period of time (not to exceed 2-3 minutes), direct them to leave campus. If students continue to remain on campus, conference with law enforcement about next steps and possibly making arrests.
  • Consult the Administrator Checklist for additional action steps.

BOMB THREAT

If you learn of a potential Bomb Threat through something written on a wall or piece of paper, or receive a report from someone, or if you overhear a conversation, receive a telephone call, or notice a suspicious object, package or device:

  1. Immediately notify your supervisor or Public Safety in a manner that will not alarm students and other staff.
  2. All employees are empowered to act independently and bypass this step to contact 911 first in life-threatening situations.
  3. Do not use a two-way radio, cell phone or other wireless electronic device (since this can detonate an explosive device), unless there is a life-threatening emergency, such as a person who is not breathing, has had a heart attack, etc.
  4. Handle a written threat as little as possible to avoid disturbing possible fingerprints.
  5. Visually inspect your area:
    • If you notice a suspicious object, package or device, visually inspect your area for other suspicious items and carefully evacuate students out of the area. Do not touch, move, or pick up any suspicious item. If possible, secure the area around a suspicious item or a written threat to prevent others from coming in contact with it and to protect evidence. Notify your supervisor and Public Safety of the object, location and your reason for concern as soon as it is practical.
  6. If you receive a bomb threat over the phone, stay calm. Write down exactly what the caller says and try to get as much information as possible. Listen and note anything unusual about the call, like the caller’s voice, background noises, etc. If possible, try to learn where the device may be located, what it is intended to do, and when it is supposed to go off. Don’t hang up the phone even after the caller hangs up.
  7. Alert your supervisor in a manner that will not cause panic to those in the area. Do not share information about the bomb threat with other employees. The administrator will evaluate the information and initiate an appropriate response.

ADMINISTRATOR guidelines for a bomb threat:

  • Take all threats seriously.
  • Quickly contact 911 and immediately place the school in a code yellow lockdown, reminding everyone to turn off all cell phones, two-way radios and other wireless electronic devices.
  • Depending on the severity and timing of the threat, you may decide to initiate an evacuation rather than locking down the college. If there is immediate threat to life, take immediate action.
  • Assess the situation. Gather information from multiple sources. Use information contained in the written or verbal threat – whatever is available. Remember to protect evidence. You can also interview the person who found the threat or heard it. Consider prior threats or acts of violence and the situation in your community and in the world.
  • Try to consider all of the factors that may be involved: the degree of credibility; level of detail provided; time of detonation; evidence of commitment put into the plan; ability to carry out the plan; motive, etc.
  • Be alert for unusual behavior such as a student or other individual watching with interest from a distance, someone going the opposite direction of everyone else or going where they were told not to go, vehicles in the area, etc.
  • In consultation with law enforcement, determine your response. Response possibilities include but are not limited to:
    • A Lock Out while an interior and exterior sweep are conducted;
    • Relocation to an internal assembly area such as the commons or other large gathering area while sweep teams check the interior and exterior of the campus, visually scanning and listening for suspicious sounds;
    • Evacuation to an outside assembly area with a minimum distance of 1000 feet away when it is safe to do so;
    • Evacuation to an off-campus evacuation site. Due to the severity of the threat or in the event a suspicious object or device is found, students and staff may need to be kept off campus for an extended period of time until bomb technicians give an all clear.
  • Develop a sweep plan for your building using a floor plan to ensure all areas are checked. The stated time of detonation may influence the time of the sweep. The college leads, law enforcement will assist.
  • If the decision is made to evacuate, and if there is time, EBP Team members should look for any suspicious objects along the evacuation route and assembly areas before the evacuation is initiated. There may be more than one device inside or outside the building. Parking lots are often among the most dangerous spots during a bomb threat. EBP Team members should also check common areas.
  • When there is a bomb threat a member of the executive team is in charge. Law enforcement will not order an evacuation but will help with the assessment and offer advice. If you evacuate, law enforcement will assist and notify neighbors. If a device is found, law enforcement assumes control. If an explosion occurs, the Fire Department assumes control.
  • Although very few bomb threats involve an actual device, a threat should never be ignored. Take all threats seriously.
  • Consult the Administrator Checklist for additional action steps.
  • Turn off two-way radios, cell phones and other electronic devices.

FIRE

If there is a Fire, even in a classroom wastebasket, or a suspicion of fire through the sudden appearance or smell of smoke, the fire alarm should be activated and the building evacuated. This should be done for any size fire. All employees are empowered to activate a fire alarm, notify Public Safety and begin the evacuation as soon as they detect a fire. Because most casualties in fires are due to smoke inhalation or toxic gases, time is of the essence.

If smoke or fire is discovered:

  1. Inform individuals of the fire or smoke and evacuate the area.
  2. Pull the nearest fire alarm and notify Public Safety or an administrator with details as soon as possible.
  3. Shut windows and doors as you leave if you have time and it is safe to do so.
  4. Leave classroom doors unlocked so fire personnel can enter your room to fight the fire if necessary.
  5. Do not turn off lights – leave everything else as is.
  6. Follow standard evacuation procedures. Be prepared to take alternative routes if smoke, fire or other dangers block your normal evacuation route.
  7. If you are trained to use a fire extinguisher and discover a small fire, you may attempt to extinguish it using the fire suppression equipment available.
  8. If the fire requires more than one fire extinguisher, leave it for the Fire Department. In either case, be sure to pull the nearest fire alarm immediately when fire is first discovered.
  9. Because of possible toxic gas or smoke, don’t fight fire from anything unusual like a science lab, explosives, etc.

If someone’s clothing catches on fire:

  1. Instruct them to Stop, Drop, and Roll. DO NOT allow them to run. Running will fan the fire.
  2. Announce a room clear and immediately instruct someone to pull the nearest fire alarm and notify Public Safety.
  3. Smother the fire by wrapping the person in heavy fabric (coat, rug, curtain, blanket, etc.) and rolling the person on the ground. If fabric is not available, roll the person on the ground unwrapped.
  4. Deluge with water.

ADMINISTRATOR guidelines for a fire:

  • Pull a fire alarm if the alarm is not already sounding.
  • Call 911.
  • EBP Team members should sweep building and help direct individuals to appropriate evacuation routes.
  • If it appears safe to do so, close doors to fire areas as soon as all individuals are safely out of the area.
  • Meet the Fire Department when they arrive. Notify them of fire’s location and provide map of campus and master key.
  • Consider the need to move to an off-campus evacuation site.
  • Do not allow re-entry to building until authorized by fire officials.
  • Report all fires to the Fire Department regardless of size or location of fire, even if it happened during non-business hours or if the fire was out when it was discovered.
  • Consult the Administrator Checklist for additional action steps.

CHEMICAL SPILL / HAZARDOUS MATERIALS

Any substance having the potential to cause physical harm, regardless of origin, is considered dangerous. This includes skin contact with substances as well as inhaling caustic gases.

  1. Notify your supervisor and immediately remove individuals from danger if
    1. there is a Chemical or Hazardous Materials Spill inside the school;
    2. you smell the odor of rotten eggs or other unusual odors; or
    3. you learn of or detect a hazardous materials incident outside the college or in the surrounding area.
  2. Possible protective actions include:
    • Room Clear or Evacuation: Protect students and employees by removing them from the area, building, or campus;
    • Shelter-In-Place: Protect students and employees by sealing them off from the contaminant.
  3.  Follow room clear, evacuation, or shelter-in-place procedures as appropriate to the situation.
  4. Do not turn off lights as doing so could ignite hazardous materials. Leave everything as is.
  5. Be alert for anyone exhibiting physical symptoms like shortness of breath, dizziness or fainting, sudden headache, unexplained coughing, etc., and request immediate medical attention if any of these symptoms are identified.
  6. Do not attempt to clean up spilled chemicals or hazardous materials unless you are specifically trained, equipped and authorized to do so by your job requirements.
  7. Small spills that pose little or no harm to humans or the environment may be handled by those trained to do so in accordance with basic Safety precautions indicated on the substance label or MSDS (Material Safety Data Sheet). Small spills must still be reported immediately to your supervisor.
  8. If you have any chemicals in your room, make sure that you keep your MSDS Book up-to-date and easily accessible.
  9. Take all chemical and hazardous material spills seriously. Err on the side of caution. Safety is always a priority.

ADMINISTRATOR Guidelines for a chemical spill / hazardous materials:

  • Contact 911 to notify authorities of the incident.
  • Assess the situation, consider the location and substances involved and determine whether to evacuate or shelter-in-place. If time and the situation permits, consult with emergency officials. If you are dealing with hazardous materials stored in your area and are able to identify them, try to have your MSDS information available for emergency officials as that could affect decisions regarding shelter in place, evacuation, exposure, protective measures and first aid.
  • When there is a hazardous material spill in a nearby community and the wind conditions could push the air contaminant toward the school, emergency officials may order an evacuation of the school to an off-campus location in order to remove students and employees from the possibility of the contaminant reaching the college.
  • If an evacuation is indicated, do not use the fire alarm since sounding the fire alarm could ignite hazardous materials. Announce the evacuation using the intercom system unless emergency officials decide that using the fire alarm does not pose a risk in that particular situation. Follow evacuation procedures.
  • Give clear instructions over the intercom in order to avoid evacuating near or past the spill area.
  • In some cases, a hazardous chemical spill may occur so close to a building that the best decision would be to stay inside  and initiate a shelter-in-place in order to protect students and employees by sealing them off from the contaminant. If so, announce a reverse evacuation and shelter-in-place. Follow shelter-in-place procedures.
  • Consult the Administrator Checklist for additional action steps.

MSDS Sheets

SEXUAL ASSAULT

  1. If you learn or suspect that an individual has been Sexually Assaulted, report it immediately to Public Safety. However, all employees are empowered to act independently and bypass this step and call 911 immediately in life-threatening situations.
  2.  Be prepared to describe the situation. Indicate whether the perpetrator has been identified and where he or she is located. Describe any medical injuries you are aware of.
  3. Provide for the immediate Safety of the victim. Try to comfort and calm the victim.
  4. Isolate the victim and determine whether medical attention is necessary. Give medical assistance if needed, until help arrives. Strongly encourage the victim NOT to wash, clean up, change clothes or use the restroom.
  5. Do not question the victim beyond basic facts. Leave this for law enforcement. However, if an individual makes a statement to you about what happened, document exactly what they said; use their words, not your own.
  6. As with all emergencies, remember to take extra precaution to protect yourself, your students, and the victim. Err on the side of caution. Safety is always a priority.
  7. For minor students, remember that Sexual Assault is Child Abuse and must be reported to the Department of Human Services, even if it is minor against minor assault. As a college employee and a Mandatory Reporter, you must follow child abuse reporting procedures even if the police are already involved. Call DHS at 1-866-303-4643 to make the report

ADMINISTRATOR Guidelines for Sexual Assault:

  • Call 911 if it has not already been done.
  • Initiate Code Red Lockdown procedures if the situation involves an armed aggressor who may still be on campus.
  • If the perpetrator is known, and it appears safe for you to do so, isolate and/or detain them until law enforcement arrives. If it is not safe to do so, try to learn the perpetrator’s name, location, how they are dressed, etc.
  • Identify witnesses. Isolate and detain them if practical until they can be interviewed by police. It is best to keep witnesses from discussing the incident with each other before they are interviewed by law enforcement as this can frequently cause witnesses to influence each other to remember things incorrectly.
  • Protect the crime scene by not allowing others in the room or area where the alleged sexual assault occurred. Do not disturb anything.
  • Notify the family of the victim as appropriate. In the event a family member is a suspect, do not notify the family; let law enforcement or DHS notify them.
  • Consult the Administrator Checklist for additional action steps.

Child Abuse

All college employees are “Mandatory Reporters” and are required by law to report all suspected child abuse to the Department of Human Services Child Welfare Division at 1-866-303-4643 or by calling 911 immediately. You are required to report when you are on the job as well as when you are off the job.

Child Abuse Includes:

  • Any unexplained or suspicious physical injury to a child, including any injury inconsistent with an explanation of how the injury occurred.
  • Neglect which causes harm to a child’s health, welfare and/or safety.
  • Sexual activity with someone older than the child, abuse, sexual assault, or sexual exploitation.
  • Mental injury which harms a child’s ability to think, reason or have feelings.
  • Threat of harm.
  • Any reason to believe the child has been exposed to meth or other drug use.

Report suspected child abuse at 866-303-4643 or 911.

When and How to Report

  1. If you have reasonable concern that a child you have observed or have had contact with may have suffered any of these kinds of abuse, or if you suspect an adult has abused a child, call DHS at 1-866-303-4643 immediately. If you are not able to reach a live person at the DHS phone number, call 911 or local police instead.
  2. When in doubt, report! DHS screeners are very open to consultation and can help you determine whether or not the incident is reportable. If it does not meet the criteria, DHS may suggest contacting the parents about your concern. Otherwise, you are not allowed to inform the parents of your report.
  3. You must also immediately inform your supervisor or Public Safety. However, reporting to your supervisor does not release you from your legal obligation to report immediately to DHS.
  4. If a child is in danger due to their physical injuries or if there is an indication the abuser may further harm them, or if you see any type of abuse in progress, call 911 immediately. If possible, provide for the immediate safety of the child. If you do not feel safe intervening, maintain visual observation if safe.
  5. It is DHS’s responsibility to investigate the suspected abuse. You are required to cooperate. The DHS representative questioning the student about possible abuse will determine if a school official may be present during the interview. If so, your role should be as a supporter for the child, and not as an active participant. You are not allowed to reveal anything that is discussed during the investigation.
  6. Be sure to keep a written record of any DHS report you make, and give a copy to your supervisor.
  7. Remember, all college employees are “Mandatory Reporters” and are required by law to report all suspected child abuse to the Department of Human Services Child Welfare Division immediately at 1-866-303-4643 or by calling 911 or your local law enforcement agency. The “Mandatory Reporter” requirements are in effect 24 hours per day, 7 days per week, all year long.

ADMINISTRATOR guidelines for suspected child abuse:

  • Confirm with the employee that they actually made a report to DHS or law enforcement.
  • Consider if any actions should be taken regarding college and/or student security.
  • Consult the Administrator Checklist for additional action steps.

SEVERE WEATHER / ELECTRICAL OUTAGE

SEVERE WEATHER (Thunderstorm, Lightning, or Severe Wind):

If You Are Outside:

  1. Get out of open areas or fields and into an enclosed building as quickly as possible.
  2. If a building is unavailable, seek shelter in an enclosed vehicle or as a last resort in a ravine or ditch.
  3. Move from high ground and get into a crouching position if open areas cannot be avoided.
  4. Do not seek shelter under isolated trees or close to metal fences, small sheds, equipment or shelters in exposed locations. Keep twice as far from isolated trees or objects as they are tall.
  5. Do not stand under or near electrical wires.
  6. During lightning and thunderstorms, do not sail, kayak, or use metal objects like fishing rods, golf clubs, umbrellas, javelins, etc. Remove metal-cleated shoes if you must stay outside.

If You Are In Transit:

  1. Stay inside the vehicle.
  2. Do not touch exposed metal parts.
  3. Do not park vehicles near electrical lines or trees.
  4. Anyone using a scooter, motorcycle, bicycle or other type of vehicle should seek protected shelter.

If You Are Inside:

  1. Stay indoors. Do not venture outside the building unless absolutely necessary, for example, during a fire alarm.
  2. If the fire alarm sounds, students and staff must evacuate – even during severe weather.
  3. Stay away from open doors, windows, metal objects, electrical appliances and plumbing during the storm.
  4. Keep telephone use to a minimum.
  5. Do not handle flammable liquids in open containers.
  6. During severe windstorms, the safest places to be are interior halls, lower floors and basements.
  7. During severe windstorms, avoid windows and areas exposed to the windward force of the storm.

ELECTRICAL OUTAGE:

  1. If the Electricity goes out while you are at the College, whether there is severe weather or not, consider this a Lock Out and follow Lock Out procedures whether or not you hear a Lock Out announced.
  2. Continue with regular activities as much as possible until notified.
  3. If an evening class, the college will cancel the remaining classes and notify students via FlashAlert.

ADMINISTRATOR guidelines for severe weather / electrical outage:

  • Assess the situation. Outages as a result of severe weather conditions may require remaining in the building, while outages as a result of electrical problems may require an evacuation.
  • Announce a Lock Out or evacuation as appropriate to the situation.
  • Call 911 if the building is unsafe.
  • Contact Public Safety at ext 149.
  • Maintain clear communication with college staff, even if you have to do so by sending EBP Team members from classroom to classroom with information and updates.
  • Arrange for lighting, restroom use, etc.
  • Consult the Administrator Checklist for additional action steps.

EARTHQUAKE / TSUNAMI

EARTHQUAKE

When you feel the ground shake, immediately take protective actions.

    1.    Duck, Cover, and Hold

DUCK down to the floor in the room where you are. Don’t try to run out of the building during the earthquake. More people are injured during quakes while trying to run outside the building than from staying inside and taking protective actions.

Take COVER under something sturdy, a desk, table or other furniture that is not likely to tip over or easily crush. Crouch down on your knees and cover your head with your arms. If sturdy furniture is not available, crouch down on your knees near an interior wall and cover your head with your arms.

HOLD onto the furniture and be prepared to move with it. HOLD the position until the ground stops shaking. If possible, stay away from mirrors, tall furniture, and other things that might fall on you. Turn away from windows, light fixtures and suspended objects.

    2.    If the fire alarm sounds while the ground is still shaking, wait until the shaking stops before evacuating.

    3.    When the shaking stops, immediately evacuate. Instruct individuals to help each other since there may be injuries. Be prepared to take alternative evacuation routes. Evacuate the building whether or not the fire alarm sounds.

    4.    Since structural damage caused by the earthquake may mean that communications systems will stop working, be prepared to take independent actions without instructions from Public Safety.

    5.    If outside during an earthquake, stay outside. Try to move away from buildings into a clear, open space. Stay away from utility poles and overhead wires, trees and other hazards. Duck, Cover and Hold until the shaking stops.

    6.    Be prepared for aftershocks. Duck, Cover and Hold if the ground shakes, even after you’ve evacuated.

TSUNAMI

After an earthquake, Tsunami waves may arrive within minutes. If you are in the Tsunami Hazard Zone, or on a field trip to the beach, creeks, the Aquarium or other low-lying areas, be aware of the nearest high-ground location and evacuate your group there if you feel an earthquake or receive a Tsunami Watch or Warning.

1.    If you feel an earthquake, Duck, Cover and Hold. After the shaking stops, immediately go to high ground. Do this for any size quake.

2.    Be prepared to travel on foot and take any escape routes available to you.

3.    If you don’t feel an earthquake, but receive a Tsunami Watch or Warning, immediately evacuate to high ground.

4.    In life-threatening situations, college staff are empowered to deviate from written plans and take independent actions to implement life-saving procedures whenever doing so is likely to reduce the risk of serious injury or death.

ADMINISTRATOR guidelines for an earthquake / tsunami:

  • Check to see if you have any classes in a tsunami zone or traveling through a tsunami zone and make appropriate notifications and arrangements.
  • When a Tsunami Watch or Warning is issued, schools not in the tsunami zone should go into a Lock Out while emergency preparations are made.
  • If you have evacuated to high ground, stay there until Emergency Services Personnel have indicated that it is safe to return to school. Remember, tsunami waves can continue coming for 10-12 hours or more.
  • Do not allow anyone to return to or reenter the building until it has been inspected for Safety.
  • Consult the Administrator Checklist for additional action steps.

THREAT OF VIOLENCE

A Threat is an expression of intent to do harm or act out violently against someone or something. A threat can be spoken, written, symbolic, or communicated by video or social networking media. All threats of violent injury must be taken seriously and investigated to determine whether they pose a real danger to students or staff.

If you see, have knowledge of, hear, or receive a threat of violence, follow these procedures:

  1. Discretely make an immediate verbal report to your supervisor and Public Safety in a manner that will not alarm others.
  2.  However, in life-threatening situations, all employees are empowered to act independently and bypass this step to contact 911 and implement lockdown procedures before notifying administration if necessary.
  3. Write down what you heard, saw and/or know about the threat and give this information to Public Safety and your supervisor. Be alert to any other related information you may overhear or receive from students and update your supervisor and Public Safety.
  4. All evidence should be isolated. If it is on paper, do not touch it if possible. If the threat is on a wall, restrict access to that area. Photograph the threat and any related areas if possible. Do not wash it off unless directed by law enforcement. If the threat is on a computer or other electronic device, secure the device. Do not open it, close it or do anything with it that could compromise the communication or cause it to be lost.
  5. If the threat was verbal, obtain a written report of the threat.
  6. If you feel that a student, employee or any other person may pose a threat, or if something about a situation doesn’t feel right based on your professional and life experience, immediately notify your supervisor, even if you have no clear indication of danger. These “instincts” have often been correct and averted tragedies at other colleges.
  7. Although many threats do not constitute immediate danger, all threats should be taken seriously. As in all emergency situations, remember to take extra precautions to protect yourself and others. Err on the side of caution. Safety is always a priority.

ADMINISTRATOR Guidelines for a threat of violence:

  • If there is immediate danger of serious injury, initiate lockdown procedures.
  • Call 911 immediately and cooperate with police, assisting with the investigation as requested.
  • If it appears safe to do so, immediately remove from the classroom any student who has threatened to injure themself, another person or to severely damage school property. At-risk students should not be left alone or directed to report elsewhere without escort. Seek assistance from law enforcement if needed.
  • Initiate procedures to keep the potential victims safe.
  • If the threat is not determined to be an immediate danger, reassess the immediacy of the threat as more information becomes available and initiate lockdown procedures as appropriate.
  • Consult the Administrator Checklist for additional action steps.

FIGHTING

If you come upon a situation when two or more students are Fighting or an individual is out of control, do not leave the situation. Use the lowest level of response that will safely neutralize the crisis. You are not required to put yourself at risk but must behave in a reasonably prudent manner to try to reduce danger. Every situation is different. Here are some possible actions to take based on the circumstances:

  1.  TAKE CHARGE

  • Identify yourself in a calm, clear, loud voice.
  • Try verbal interventions. Give a FIRM command like “Stop fighting and step back now!” Do not scream as this could escalate the situation – remain calm and try to demonstrate your calmness and control by your voice tone and pitch.
  • Use the individuals’ names if possible and direct them to different locations. Give a direct command
  • These steps may help individuals voluntarily leave the immediate situation and begin de-escalating.

  2.  GET HELP.

Use the phone, or direct someone to get additional help. Direct someone to contact Public Safety or an Executive Team member.

  3.  DISPERSE BYSTANDERS

  • This removes the audience which can help defuse the situation and enhances bystander safety by preventing others from joining in.
  • Use a firm, calm voice to direct bystanders to another location.

  4.  SAFETY

  • Avoid getting physically in the middle of a fight. If you are alone, use caution if you must separate one individual from another. Restraining one person may make them more vulnerable to attack from the other person. If you’re not sure whether an individual can be restrained without injury, restraint should be avoided. Wait for additional help.
  • Avoid approaching anyone involved in a fight from the left rear or the right rear direction. Catching them off guard in this manner can cause employees to be struck while attempting to break up fights.

  5.  SEPARATE

…and isolate individuals involved in the fight. Provide medical attention if needed. If possible, allow time for them to de-escalate.

  6.  WRITE REPORT…

of the facts and give it to Public Safety.

ADMINISTRATOR guidelines for fighting:

  • Call 911 immediately if there is physical evidence of injury or if the fight involved a bias based on race, religion, culture, etc.
  • Consult the Administrator Checklist for additional action steps.

WEAPONS

Because there are a wide variety of possible Weapons situations the following concepts should be viewed only as a general guide. You must adapt your response based on any situations you may encounter. Address your own safety first so you can then better protect students and other staff.

  1. Notify Public Safety: If you are the first person to become aware of a situation involving weapons, notify your supervisor and Public Safety as soon as safely possible so they can announce a lockdown and contact 911 if necessary.
  2. Take Independent Action if Needed: Depending on the urgency of the situation, you may need to independently implement a lockdown, evacuation, or reverse evacuation for your class while simultaneously working to notify Public Safety and/or calling 911.

Concealed Weapon: If you learn that a person is in possession of a weapon on campus and they have not yet pulled or used the weapon to threaten or attack others, here are some general guidelines:

  1. If the suspect is not present, immediately and discreetly contact Public Safety if it is safe to do so.
  2. If the report was made by a student, escort the student to Public Safety if you can do so without causing the student to be identified as the source of information. However, if the student requests to remain anonymous, the employee can handle the report but should attempt to obtain additional information and details from the student if possible.
  3. If the suspect is present, stay calm and attempt to keep any students or other individuals under your supervision, calm. Keep a safe, non-intimidating distance and avoid abrupt movements. If possible, try to find a way to notify Public Safety immediately without alerting the suspect. You may need to send a trusted student or other person with a sealed note describing the situation unless this would increase danger. As soon as safely possible, also make a verbal and written report to the administrator in charge.

Shooting/Stabbing or Gunshots:

If you hear gunshots or if there is a shooting or stabbing, use extreme caution. Quickly assess the situation, taking appropriate actions to increase your own Safety and the Safety of your students.

  1. Take cover if necessary.
  2.  Immediately implement a lockdown, or reverse evacuation or an evacuation, as appropriate.
  3. Notify Public Safety immediately.
  4. DO NOT confront the individual unless they are firing a gun or attacking with another type of weapon and it is clear to you that it would be safer for you to try to disable the attacker than not to.
  5. If you are outside the building, go immediately to the closest safe area of shelter that offers protection from the aggressor. In the event of an aggressor discharging a firearm at people in an open area, do not lie down in open areas – run to the closest safe cover.

Hostage:

If you are threatened with a weapon or if you or others are held against your will (taken hostage), try to remain calm. Use extreme caution. Do not confront the hostage taker unless they begin shooting or attacking others and you feel it is safer to try to disable them than to flee.

  1. Follow the instructions of the hostage taker unless you feel that following their instructions would increase danger to yourself or others. Cooperate – don’t antagonize or argue with the captor or other hostages. Do not initiate conversation with the captor. If you are spoken to, cooperate and be concise. If possible, keep a safe, non-intimidating distance and avoid abrupt movements.
  2. If the hostage taker appears receptive, inform them of any critical medical issues that you are aware of. If allowed by hostage takers, provide first aid as best as you can. Treat your wounds first and then help others.
  3. Be prepared to wait. Elapsed time is a good sign. Generally, the longer a hostage situation continues, the less likely a hostage taker is to use violence.
  4. Be observant. Try to remember things you see or hear such as the location and number of hostages, description of hostage taker, weapons, etc. This is important if you are released while others are still held hostage.
  5. Watch for the unexpected. Try to think of possible courses of action for various contingencies.
  6. If a rescue takes place, Get down immediately. Lie on the floor, spread your fingers apart, keep your hands where they can be seen, and avoid moving them. Don’t panic or run. If released, follow law enforcement instructions.

ADMINISTRATOR Guidelines for weapons situations:

  • Call 911 immediately.
  • Quickly assess the current level of danger.
  • If there is immediate danger of serious injury, announce a lockdown. When making the announcement, include other instructions such as a reverse evacuation for those meeting outside, or a notice to EBP Team members not to report if that is indicated. In some cases, you may decide it is best to evacuate.
  • If there is no immediate danger of serious injury, for example, if you receive a report that an individual is in possession of a weapon, but has not threatened or attacked anyone with the weapon, you may decide it is safer not to do a lockdown initially because a lockdown could tip-off the person that they have been discovered.
  • Call 911 immediately whether or not you decide to implement a lockdown procedure.
  • If there is a hostage situation inside the building, notify individuals outside to take protective actions and do an off-campus evacuation if safe.
  • If there has been a shooting, stabbing, or hostage situation, do not disturb the crime scene unless you must do so to protect human life such as delivering first aid to a victim. Secure the area and reroute traffic, either in hallways or outside the College, if necessary and possible. Weapons assault sites are crime scenes. Do not attempt to clean up blood or otherwise alter the scene without prior approval from law enforcement.
  • Cooperate with law enforcement. They are in charge and will handle questions regarding criminal investigations. Administrators should focus on the College’s response and preparations for the next day.
  • Administrators should inform staff of the situation once they can safely do so
  • Account for students and employees. Keep a written record of anyone taken to a hospital by ambulance. Note which hospital they are going to. If a minor student is transported to a hospital, one or more staff members should accompany them to the hospital if they can do so without leaving other minor students unsupervised. Stay with the minor student at the hospital until a parent/guardian arrives and a proper, written release is made.
  • Consult the Administrator Checklist for additional action steps.

In life-threatening situations, school staff are empowered to deviate from written plans and take independent actions to implement life-saving procedures whenever doing so is likely to reduce the risk of serious injury or death.

ADMINISTRATOR CHECKLIST

Here is a list of possible action steps for you and EBP Team members. You may not need to do all of these action steps for every emergency. Assign duties to EBP Team members or other staff as appropriate.

  • Call 911.
  • Make Announcement: “May I have your attention? (pause) This is a (name of procedure), I repeat, this is a (name of procedure). Follow (name of procedure) procedures immediately.”
  • Notify Those Outside: Use runners – if it is safe to do so, to make sure all employees and students outside receive emergency instructions.
  • Activate the Essential Building Personnel (EBP) Team if safe to do so. EBP Team members should immediately perform duties and assist as needed (sweep campus, provide first aid, meet emergency personnel, account for students and employees, etc.).
  • Lockdown: Double check that all exterior doors are closed (not propped open) and locked.
  • Sweep Campus of students not in class if safe to do so. Check restrooms, hallways, common areas, etc.
  • Notify the AIC after all critical protective steps have been taken. Do this for all drills and real emergencies.
  • Notify Facilities and Maintenance if the emergency relates to a facilities issue.
  • Notify Other Schools: Consider if it is necessary to notify LCSD schools.
  • Student/Employee Needs: Depending on the length of the emergency situation consider the need for meals, snacks or restroom use. Consult with law enforcement/fire personnel to determine what is feasible.
  • Communications: Consider if there is a need for a mass email, text or Flash Alert to students or a press release to the public. If feasible, this should be done on the same day as the emergency and should be facilitated by the College’s Public Information Officer (PIO). Contact Police Dispatch with the same information, in the event they get calls.
  • Media: Refer all media inquiries and requests to the President’s Office.
  • Monitor Mental Health Needs: If it appears students or employees have been traumatized by this event or just need some time to process it, debrief with them or facilitate a counselor, psychologist, community partner, or other appropriate staff member to assist. Signs of stress or psychological trauma are not always evident during or right after the incident. All persons involved should be monitored and supported for several days, if needed, after a critical event.
  • Transportation Arrangements: Consider if there is a need for transportation or bus service. Contact the President’s Office for support.
  • Give Regular Updates to the President’s Office and Executive Team, if appropriate and if time permits.
  • Announce “All Clear”: You may choose to make an announcement to explain why certain procedures were enacted or to reassure staff that the building is now safe, etc. If the information is not time-critical, this may also be done via staff e-mail or at a debriefing later in the day.
  • Evaluate: After the situation is resolved, evaluate the area and event to determine if adjustments should be made in staffing, supervision or security and to identify any other safety concerns. Include law enforcement or fire personnel if appropriate.
  • Debrief with Staff at the end of the day or situation. Remember that students and employees have legal privacy rights. Employees should not discuss medical or legal information with anyone who isn’t authorized to hear it. Employees should also avoid discussing information related to any ongoing law enforcement investigation.
  • Event Log: For prolonged or involved events, consider the need to keep a log of events.
  • Report: Send a completed Incident form to Public Safety.

EMERGENCY PHONE NUMBERS

EMERGENCY: CALL 911 (phones require dialing a 9 first.)

COLLEGE LOCATIONS & LCSD Schools

OCCC Central Campus……………………………………………………… 541-867-8501

OCCC North County Center……………………………………………… 541-996-6222

OCCC South County Center……………………………………………… 541-867-8501

OCCC Welding Lab………………………………………………………….. 541-867-8501

Crestview Heights School (Waldport)………………………………… 541-563-3237

Newport High School and Prep Academy………………………….. 541-265-9281

Newport Intermediate School/INMS…………………………………. 541-265-6601

Oceanlake Elementary School………………………………………….. 541-994-5296

Sam Case Primary School………………………………………………… 541-265-8598

Taft Elementary School……………………………………………………. 541-996-2136

Taft High 7-12 School ……………………………………………………… 541-996-2115

Toledo Elementary School……………………………………………….. 541-336-5121

Toledo Jr/Sr High School………………………………………………….. 541-336-5104

Waldport High School……………………………………………………… 541-563-3243

Yaquina View School……………………………………………………….. 541-574-2240

UTILITIES

Alarm Company

Omlid & Sweeny…………………………………………………………….. 541-741-1775

Gas

NW Natural Gas (gas odor emergency)……………………………… 800-882-3377

Power

Central Lincoln PUD – Newport………………………………………… 541-265-3211

Central Lincoln PUD – Toledo…………………………………………… 541-336-2303

Central Lincoln PUD – Waldport……………………………………….. 541-563-2112

Pacific Power – Lincoln City……………………………………………… 888-221-7070

Water

Lincoln City Public Works…………………………………………………. 541-996-2154

Newport Public Works…………………………………………………….. 541-574-3366

SW LC Water District………………………………………………………. 541-547-3315

Toledo Public Works……………………………………………………….. 541-336-2247

         Ambulance

COCFR Ambulance (Waldport)…………………………………………. 541-563-3121

Pac West Ambulance Lincoln City…………………………………….. 541-994-6690

Pac West Ambulance Newport…………………………………………. 541-265-3175

Coast Guard

Depoe Bay……………………………………………………………………… 541-765-2124

North Bend……………………………………………………………………. 541-756-9212

Yaquina Bay…………………………………………………………………… 541-265-5381

Emergency Service Agencies

American Red Cross………………………………………………………… 541-265-7182

DHS Child Welfare………………………………………………………….. 866-303-4643

Emergency Manager (Lincoln County)………………………………. 541-265-0651

Juvenile Department………………………………………………………. 541-265-4158

Poison Control Center…………………………………………………….. 800-222-1222

Public Health Department……………………………………………….. 541-265-4112

Fire

Central Oregon Coast Fire (Waldport)……………………………….. 541-563-3121

Depoe Bay Fire District……………………………………………………. 541-764-2202

Newport Fire Department……………………………………………….. 541-265-9461

North Lincoln Fire and Rescue………………………………………….. 541-996-2233

Oregon Department of Forestry……………………………………….. 541-336-2273

Seal Rock Fire District……………………………………………………… 541-563-4441

Siletz Fire District……………………………………………………………. 541-444-2043

Toledo Fire Department………………………………………………….. 541-336-3311

Yachats Fire District………………………………………………………… 541-547-3266

Hospital

Samaritan North Lincoln Hospital…………………………………….. 541-994-3661

Samaritan Pacific Communities Hospital…………………………… 541-265-2244

Police and 911 DISPATCH

LINCOM 911 Dispatch……………………………………………………… 541-265-4231

Lincoln City Police & Dispatch………………………………………….. 541-994-3636

Lincoln County Sheriff’s Office…………………………………………. 541-265-4277

Newport Police Department……………………………………………. 541-574-3348

Oregon State Police………………………………………………………… 541-265-5353

Toledo Police & Dispatch…………………………………………………. 541-336-5555