Satisfactory Academic Progress

Academic SAP

Degree and certificate seeking students are in good academic standing if they are making satisfactory academic progress.

Degree and certificate seeking students will be evaluated using the following criteria:

  1. Cumulative GPA of at least 2.0
  2. Cumulative credit completion rate of at least 67% (PCC/OCCC credits will be used in this calculation.)

In this procedure, “consecutive” means back-to-back terms of attendance. Examples:

  • Spring and fall (non-attendance summer term)
  • Fall and winter
  • Fall and spring (non-attendance winter term)


At the end of each academic term the Enrolment Services Manager/Registrar will evaluate the academic progress of degree and certificate seeking students based on the criteria listed above.  The Registrar will send an electronic notification, prior to the start of the next term, to each student placed on Academic Probation, Academic Warning or Academic Suspension, outlining any required steps.

Good Academic Standing

Students are considered in good academic standing if they have a cumulative GPA of at least 2.0 and a cumulative credit completion rate of at least 67%.

Academic Warning

Students are considered on academic warning if their cumulative GPA is below 2.0 or their cumulative credit completion rate is below 67%.

Students will be reinstated to good academic standing as soon as their GPA is 2.0 or higher and have a cumulative credit completion rate of at least 67%.

Students on academic warning must submit a re-entry form and meet with an academic advisor to complete an academic plan.

Academic Probation

Students are placed on academic probation after a term on academic warning if their cumulative GPA is below 2.0 or their cumulative credit completion rate is below 67%.

Academic Suspension

Students are placed on academic suspension if their cumulative GPA remains below 2.0, or their credit completion rate is below 67% for a third consecutive term. A hold will be placed on a student’s account preventing them from registering.

Students will have the right to appeal their academic suspension status by submitting an appeal by Thursday of week one of the term. The appeal will be reviewed by the Dean of Students’ Office.  Students who do not wish to appeal their academic suspension status and who wish to continue taking classes must complete a re-entry form.  If the student fails to submit a completed appeal or re-entry form by Thursday of week one of the term the student will be administratively dropped from all courses.

As part of the appeal or re-entry process, the Dean of Students’ Office may require that the student complete one or more of the following conditions:

  • Participate in 10 hours of documented tutoring.
  • Limit enrollment during his/her next term or terms of attendance.
  • Limit course format (example: online or face to face).

The Dean of Students’ Office has discretionary power to work within these guidelines to implement any conditions if warranted or to extend them as deemed appropriate.

For additional information contact the Enrollment Services Manager via email or at 541-867-8525.


Re-entry from Academic Probation and Academic Suspension

Academic Suspension – Appeal

Financial Aid SAP

What is Satisfactory Academic Progress (SAP)?

Federal regulations require that all students who receive financial aid must maintain satisfactory academic progress and work towards an eligible degree or certificate. In addition, federal regulations require students be on pace to complete their degree or certificate before reaching the 150% maximum timeframe limit (see maximum timeframe eligibility section below for more information). Please note, OCCC students are considered PCC students for all policies regarding financial aid.  Also note that due to additional federal requirements for students receiving financial aid, there are differences between OCCC’s Academic SAP and Financial Aid Satisfactory Academic Progress.

Determination of Financial Aid Satisfactory Academic Progress Standing

Satisfactory Academic Progress will be determined for all applicants prior to being awarded financial aid. Determination will be based on all previous academic history at PCC regardless of whether or not financial assistance was received. Satisfactory Academic Progress will be reviewed at the end of every term and will include courses taken at both OCCC and PCC.

How do I meet Financial Aid Satisfactory Academic Progress?

PCC/OCCC’s requirements for making Financial Aid Satisfactory Academic Progress are:

Maintaining a cumulative grade point average of a 2.0 or higher.  Cumulative grade point average is calculated from all grades achieved by a student, not just from one term.

Chart to Determine Two-Thirds Completion Each Term

The chart below demonstrates the minimum number of credit hours required to complete each term in order to achieve a two-thirds completion. For example, if enrolled for 12 credit hours, completion of 8 or more credit hours is required.

Credit Hours Attempted Must Successfully Complete
19 13
17-18 12
16 11
14-15 10
13 9
11-12 8
10 7
8-9 6
7 5
5-6 4
4 3
2-3 2
1 1


Maximum Timeframe Eligibility

Federal regulations require that the student complete their degree or certificate within 150% of the credits required for a program of study. For example, if an associate degree requires 90 credits, a student must complete the degree within 135 attempted credits.

Attempted credits include all earned, unearned, repeated, and transfer credits. All attempted credits count toward this limit even if financial aid is not received or there are extenuating circumstances for not completing credits.

A student’s record will be evaluated to determine if they are able to complete a degree or certificate within the maximum timeframe allowed. When it is determined a student will not complete their program within the 150% credit limit, the student will be suspended from receiving financial aid. The 150% maximum credit rule is applicable to students who change their major or pursue double majors and second degrees.

Students who have a bachelor’s degree and who have declared the following majors: Associate of General Studies (ASG), Associate of Arts/Oregon Transfer (AAOT), or Associate of Science/Oregon Transfer-Business (ASOTB) will be required to submit a timeframe extension appeal.

Reinstatement of Financial Aid Eligibility and Appeal Process

Financial aid eligibility may be reinstated when the student raises his/her cumulative GPA to a 2.0 and has achieved a cumulative completion rate of two-thirds (66.67%) of all credit hours attempted. Reinstatement of financial aid eligibility may also occur upon approval of a Satisfactory Academic Progress Appeal.

A student may request consideration for reinstatement of financial aid eligibility through a formal appeal process by completing the Satisfactory Academic Progress Appeal form [pdf] with appropriate documentation. An appeal must be received by Friday of week one of the term the during which the student is trying to enroll. Aid will not be awarded retroactively for a prior term in which financial aid eligibility was suspended or during which satisfactory progress was not made.

A student may appeal if the reason for failure to meet the minimum satisfactory academic progress standards was the result of extenuating circumstances and if the situation that caused the poor performance has been resolved. Documentation of extenuating circumstances may be required. Students will receive notification of the results of their appeal via MyPCC email within 2-4 weeks of submission.

Appeals may result in any one of the following actions:

  • Reinstatement on probation
  • Reinstatement on an academic plan where the student will be held to specific requirements
  • Denial of reinstatement

Maximum Timeframe Extension Appeal Process

Students have the right to request an extension of their financial aid eligibility once per degree objective should they exceed or expect to exceed the maximum credits allowed for their degree or certificate. Students will need to complete a Timeframe Extension Appeal form [pdf] and include an academic plan. Submission of an appeal does not guarantee approval.

If an appeal is approved, coursework will be limited to courses required for the completion of the degree or certificate. In addition, a student must maintain a minimum cumulative GPA of 2.0 and successfully complete all courses listed on their academic plan. Failure to meet the requirements of the approved timeframe appeal will result in suspension of financial aid eligibility. Students working on prerequisites for acceptance into a program are restricted to Stafford Loan eligibility at first year status for up to one academic year.

Oregon Coast Community College