OCCC Students

Obtaining transcripts for courses taken at OCCC

Obtaining transcripts for courses taken at OCCC

Note that the College will not provide copies of transcripts from other institutions to students or other institutions.

OCCC is now an independent college! This means that we are now issuing our own transcripts. However, we are still building the process for formal requests. If you’ve taken courses at OCCC from Summer Term 2020 or later, please email your request to registrar@oregoncoast.edu from your OCCC student email address (this is to verify the identity of the student). Please ensure that your request includes the name of the school you would like to send your transcripts to. In the subject line note ‘Request for Transcripts’. This section will be updated once a formal transcript request process is in place.

To obtain an official transcript of courses completed at OCCC prior to Summer Term 2020, students must complete a transcript request form from the contracting college OCCC was affiliated with at the time the student attended. If you have any issues please contact the Registrar’s office at registrar@oregoncoast.edu and we will do our best to assist you.

Transcript Contacts Based on Years of OCCC Attendance:

Summer 2014 to Spring 2020 OR between 1988 and Spring 1997

If you attended OCCC between Summer Term 2014 and Spring Term 2020 or between 1988 and Spring 1997,  please request transcripts from Portland Community College using Portland’s transcript request form. For unofficial transcripts you can email registrar@oregoncoast.edu. Please note that if you were a student between 1988 and 1997 then we cannot provide unofficial transcripts.

Fall 2010 to Spring 2014

If you attended OCCC between Fall Term 2010 and Spring Term 2014,  please request transcripts from Clatsop Community College using Clatsop’s transcript request form. We cannot provide unofficial transcripts from this time.

Summer 1997 to Spring 2010

If you attended OCCC prior between Summer 1997 and Spring 2010, please request transcripts from Chemeketa Community College, here. We cannot provide unofficial transcripts from this time.

1987 to 1988

If you attended OCCC between Fall Term 2010 and Spring Term 2014,  please request transcripts from Linn-Benton Community College using LBCC’s transcript request form. We cannot provide unofficial transcripts from this time.

GED Transcripts

To obtain copies of GED Transcripts go to GED.com.

Receiving Credit for Courses Taken at Another Institution

Receiving Credit for Courses Taken at Another Institution – Transfer Credit Standards and Processes

Request for Evaluation of your Coursework from Another College:

You must be a current credit student with a student record to request a transfer credit evaluation.

To request evaluation of your coursework from another college, please fill out and submit a Transcript Evaluation Request form. Submit this request after you have requested official transcripts from all schools you have previously attended be sent to OCCC. Note that the listing of transfer credit accepted by another institution on their college transcript is not accepted as documentation of those credits. The transcript must come from the originating college – that is, the college where you originally completed those courses.

Transfer evaluations are performed in the order in which they are received, and typically take up to two weeks to complete after all transcripts have been received by the College. Note that it may take up to a week after you have requested them for OCCC to receive your transcripts, even if your request was for an electronic transcript. If the College has not received your transcript a week after your request was submitted to your prior college, you may wish to double-check with your prior college to verify the transcript has been sent.

The Registrar is responsible for determining acceptance of transfer work to meet college requirements. Note that acceptance of transfer credit by one college does not mean another college will accept those credits.
OCCC prefers electronic (digital) transcripts. Transcripts can be sent electronically to the Registrar at Registrar@oregoncoast.edu. If electronic transcripts are not available from your prior college, they may be sent by snail mail to:

Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

Students should meet with an academic advisor to review program requirements. Transfer students should bring an unofficial transcript to their initial advising appointment to review any potential transferable credits as well as the current program requirements.

Credits from other institutions may be accepted toward degree requirements if the course is evaluated as being equivalent to OCCC coursework, and the course was completed with a passing grade (C or better). Some programs or disciplines may have limits on the age of transfer credits accepted for evaluation.

What is the difference between an official transcript and an unofficial one?
An official transcript is delivered/transmitted directly from the offices of the transferring college to the Registrar office at OCCC, and is typically signed by the college Registrar of the transfer college. Transcripts that are in the student’s possession are not considered official transcripts unless they are hard copies in a sealed envelope from the transferring college.

Many colleges insert watermarks on their official transcripts to signify the transcript is an official transcript. These watermarks change or disappear if the transcript is re-printed, meaning that is no longer considered official. In addition, many colleges have watermarks that, when the transcript is re-printed, show up as “VOID” or “unofficial” on the transcript.

If the student has an opened copy of their transcript from their original college, this transcript is no longer considered official. Students should order transcripts to be sent directly from their transfer college to be sent, digitally or in hard copy, to the Registrar office at OCCC.

Limitations on Acceptance of Transfer Credits
The college evaluates coursework for Lower Division Collegiate (LDC) and Upper Division Collegiate (UDC) classes where grades of A, B, C, or P/S (Pass/Satisfactory) were earned. P/S grades are only transferable if the transferring institution equates that grade to a C or higher. If a D was considered P/S, it is not transferable.

In general, OCCC accepts transfer credits from regionally accredited colleges and universities. Courses not from regionally accredited bodies may be evaluated on an individual basis and may require submission of course syllabi provided by the student with the official transcript to support their evaluation. Submission of syllabi with the official transcript does not guarantee acceptance of transfer credit.

For application to limited entry programs (Nursing and Aquarium Science), evaluation of transfer credits is restricted to those completed at a regionally accredited college or university.

How Do I Know Whether the College I Attended is Regionally Accredited?
Search for the topic “Accreditation” on your previous college’s website. The United States is divided into six accreditation regions, with seven regional accrediting bodies operating in these regions. Look for Accreditation from one of the following:

    • Accrediting Commission for Community and Junior Colleges (ACCJC) Western Association of Schools and Colleges (WASC)
    • Higher Learning Commission (HLC)
    • Middle States Commission on Higher Education (MSCHE)
    • New England Commission of Higher Education (NECHE)
    • Northwest Commission on Colleges and Universities (NWCCU)
    • Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
    • WASC Senior College and University Commission (WSCUC)

Limitations on Total Number of Transfer Credits Accepted (Credit Residency Requirements)

Two Year Degree Credit Residency Requirements:
All candidates for a degree at OCCC must complete at least 30 quarter hours of satisfactory work at OCCC to meet credit residency requirements. Non-traditional credit, credit transferred from another institution, or challenge credit cannot be used to establish the 30- quarter-hour credit residency requirement.

One Year (45-60 credits) Certificate Credit Residency Requirements:

    1. At least 12 credits must be earned at OCCC, 9 of which must apply to the certificate requirements.
    2. The final 9 credits that apply to the certificate must be earned at OCCC; the department may waive this requirement if the student can demonstrate currency in the field.

Less Than One Year (12-44 Credits) Certificate Credit residency Requirements:

    1. At least 6 credits must be earned at OCCC, all of which must apply to the certificate requirements.
    2. The final 6 credits that apply to the certificate must be earned at OCCC; the department chair may waive this requirement if the student can demonstrate currency in the field.

How are transfer credits credited toward completion of my degree or certificate?

General Education or Foundational Requirements: Courses that are evaluated as being directly equivalent to OCCC courses approved as General Education courses will be credited as such (Arts & Letters, Social Science, Math/Science/Computer Science). These courses are approved as satisfying the requirements for General Education courses based on the course’s student learning outcomes matching state-approved General Education course categories. Courses that are evaluated as directly equivalent to Foundational Requirements for a degree (WR121, for example) will be credited as equivalent to those courses.

A list of approved General Education courses can be found at the following link: OCCC Gen Ed Courses

Elective Credits: Courses that are not evaluated as equivalent to General Education or Foundational Requirement courses but will be accepted by OCCC will be credited as general electives toward the completion of a certificate or degree.

Some of my transfer courses are showing on my record as 1XX or 2XX. What does that mean?
The 1XX or 2XX designation (for example, ART1XX or PE1XX) indicates that the course has been accepted for credits in the prefix field (ART or PE, for example) but OCCC does not currently offer a directly equivalent course. Therefore the course is credited on the student record as 1XX or 2XX, with the digit 1 or 2 designating a 100 level course or 200 level course, respectively. When the 1XX or 2XX designation is accompanied by a hyphen and number (for example, ART1XX-3 or ART1XX-4), the number after the hyphen indicates the numbers of transfer credits earned by the course.

Semester to Quarter Credit Conversion
Transfer credit from colleges operating on a semester calendar is converted to quarter credits using the following calculation:

Semester credits are multiplied by 1.5 to convert to quarter credits. In general, a three credit semester course equates to 4.5 quarter credits, while a four credit semester course converts to 6 quarter credits.

Do Transfer Credits Count Toward my GPA at OCCC?
Transfer GPA is not included in the overall GPA on transcripts.

Transcript Evaluation Requests

Transcript Evaluation Requests:

For transcript evaluation, official transcripts are required. The student must have an OCCC student record to request a transfer credit evaluation. To request evaluation of their official transcript, please see the Student Forms webpage or access the form here: Transcript Evaluation Request Form.

Send electronic official transcripts of previous work to:

Registrar@oregoncoast.edu

Send hard-copy official transcripts of previous work to:

OCCC Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

International Coursework

International Coursework

For consideration of transfer credit for courses taken in a foreign country, students must have their transcripts and any available course descriptions translated into English, and then evaluated by a credential evaluation service.

Most transfer credits accepted from foreign institutions will be used as electives. If course descriptions are supplied and content is clear, the credit may be used to meet other requirements.

Students submitting international coursework for transfer credit consideration should first have their transcript(s) and course descriptions translated into English. A fee (approx. $65+) is typically required for this service.

To have translated transcript(s) and course descriptions evaluated, students should send their translated transcript(s) and course descriptions to a credential evaluation service that is a member of the National Association of Credential Evaluation Services. A fee is required for this service. Students should request a “Course-By-Course Detail” evaluation and have an official copy sent to:

Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

Transfer Credit and VA Benefits

Transfer Credit and VA Benefits

Students using any type of Federal Veterans Administration (VA) Education Benefit are required to have all prior credit history evaluated. It is the student’s responsibility to request official transcripts from all previous colleges and submit them to OCCC at Registrar@OregonCoast.edu . A student’s first term of VA benefits may be certified while waiting for transcript evaluation, however no subsequent terms will be certified for VA Benefits until transfer credit evaluation is complete. All credits will be evaluated and transferred according to the policies stated in this catalog.

AP and SAT Exam Scores

AP Exam Scores

Students who have completed college work in high school under the AP program are eligible to receive college credit based on the exam score. To be awarded credit for Advanced Placement exams students must submit an official AP exam score to the College Registrar. Students will be awarded credit based on the evaluation standards on the date the scores were received. If acceptance standards have changed, students will be subject to the current acceptance standards. OCCC will evaluate Advanced Placement scores only one time, regardless of whether acceptance standards have changed.

Specific credit for OCCC courses will be awarded based on individual exam scores using the chart provided below. If your exam area is not listed, contact the OCCC Office of the Registrar at Registrar@oregoncoast.edu .

Students may request official AP Transcripts by following the instructions on the College Board website. OCCC’s CEEB code is 7456. You can also have transcripts sent to:

Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

OR registrar@oregoncoast.edu.

Effective Fall 2020

Advanced Placement exam Score needed OCCC courses awarded Credit awarded
Art – History 4+ ART 204, 205 8
Art – Studio 4+ ART elective 4
Biology 4+ BI 211, 212, 213 15
Calculus AB 3 MTH 251 4
Calculus AB 4+ MTH 251, 252 9
Calculus BC 3 MTH 251, 252 9
Calculus BC 4+ MTH 251, 252, 253 14
Chemistry 4+ CH 221, 222, 223 15
English Language & Composition 3+ WR 121 4
English Literature & Composition 3+ ENG elective 4
Environmental Science 3+ ESR elective 4
Government – U.S. 4+ PS 201 4
History – European 3+ HST 101, 102 8
History – U.S. 3+ HST 201, 202 8
History – World 3+ HST Elective 8
Human Geography 3+ GEO 105 4
Latin 3+ Foreign language elective 12
Macro-Economics 3+ EC 202 4
Micro-Economics 3+ EC 201 4
Music Theory 4+ MUS 111, 111C, 112, 112C 8
Psychology 3+ PSY elective 4
Spanish Language* 3 SPA 101, 102, 103 12
Spanish Language* 4+ SPA 201, 202, 203 12
Spanish Literature 3+ SPA elective 4
Statistics 4+ MTH 243 4

*Language exam credit is limited to either first or second year, depending on score.

International Baccalaureate (IB) Exams

International Baccalaureate (IB) Exams

Students who complete International Baccalaureate (IB) Exams are eligible to receive college credit based on the exam score and whether the College offers equivalent courses.  To be awarded credit for International Baccalaureate exams, students must submit an official IB exam score to the OCCC Registrar and request an evaluation via their My.OregonCoast account.  Students will be awarded credit based on the evaluation standards on the date the scores were received. If acceptance standards have changed, students will be subject to the current acceptance standards. OCCC will only evaluate International Baccalaureate scores one time, regardless if acceptance standards have changed.

Students may request official IB transcripts by contacting:

IB Americas Global Centre
Attn: Transcript Officer
7501 Wisconsin Avenue, Suite 200 West
Bethesda, MD 20814
USA
Email: ibid@ibo.org
Phone: 301-202-3025

For more information on ordering transcripts please see the International Baccalaureate website.

IB credit

Specific credit for OCCC courses will be awarded based on individual exam scores using the chart provided below. If your exam area is not listed, contact the OCCC Office of the Registrar at Registrar@oregoncoast.edu .

Effective Fall 2020

IB certificate course Score Needed Course Awarded – Standard Level (SL) Credits Course Awarded – High Level (HL) Credits
Art History 4+ Art History Elective 4 N/A N/A
Astronomy 4+ GS 107 4 N/A N/A
Biology 4+ BI 211 5 BI 211, 212, 213 15
Business Management 4+ BA Elective 4 BA Elective 4
Chemistry 4+ CH 221 5 CH 221, 222, 223 15
Classical Languages 4+ Language Elective 4 Language Elective 12
Dance 4+ PE Elective 3 PE Elective (3crs) & General Elective (3 crs) 6
Design Technology 4+ General Elective 4 General Elective 4
Economics 4+ EC 201 4 EC 201, 202 8
Environmental Systems & Societies 4+ ESR Elective 4 N/A N/A
Film 4+ ENG 195 4 ENG 195, 196 8
Geography 4+ GEO Elective 4 N/A 8
Global Politics 4+ PS 205 4 PS 205 & General Elective 8
History 4+ HST Elective 4 N/A N/A
History of Africa & Middle East 4+ N/A N/A HST 104 & HST Elective 8
History of Asia & Oceania 4+ HST Elective 4 HST Elective 8
History of Europe 4+ HST 101 4 HST 101, 102 8
History of the Americas 4+ HST 201 4 HST 201, 202 8
Information Technology in Global Society 4+ General Elective 4 General Elective 8
Literature & Language (English-A1) 4+ WR 121 4 WR 121, ENG 104, ENG Elective 12
Literature & Language (Languages other than English) 4+ Foreign Language Elective 4 Foreign Language Elective 12
Spanish – Language B 4+ SPA 103 4 SPA 201, 202, 203 12
Language Not Taught at OCCC – Language B 4+ Foreign Language Elective 4 Foreign Language Elective 12
Marine Science 4+ GS 108 4 N/A N/A
Math Studies 4+ MTH 105 4 N/A N/A
Mathematics 4+ MTH 111 5 MTH 112, 251 9
Further Mathematics 4+ N/A N/A MTH 251, 252, 253 13
Mathematics: Applications & Interpretation 4+ MTH 105, 111 9 MTH 105, 111, 243 14
Mathematics: Analysis & Approaches 4+ MTH 111, 112 10 MTH 112, 243, 251 14
Music (Solo, Group, or Composition) 4+ MUS 101, 110 7 MUS 101, 110 7
Psychology 4+ PSY 201 4 PSY 201, 202 8
Social and Cultural Anthropology 4+ ATH 103 4 ATH 103 4
Sports, Exercise & Health Science 4+ General Elective 4 General Elective 8
Visual Arts 4+ ART Elective 4 ART 115, 131 6
World Religions 4+ R Elective 4 N/A N/A

Oregon Coast Community College