Obtaining transcripts for courses taken at OCCC

WAIT!  Before you place your order, did you attend classes at OCCC before Summer 2020 term? If so, you need to order your transcript from the following colleges. OCCC is only able to provide transcripts for classes taken since Summer 2020.

For classes between: 

Spring 2020 back to Summer 2014:
Contact Portland Community College at Portland’s transcript request page

Spring 2014 back to Fall 2010:
Contact Clatsop Community College using Clatsop’s transcript request form

Spring 2010 back to Summer 1997:
Contact Chemeketa Community College .

Spring 1997 back to Fall 1988:
Contact Portland Community College at Portland’s transcript request form

Summer 1988 back to Fall 1987:
Contact Linn-Benton Community College at LBCC’s transcript request page

For OCCC Transcripts since Summer 2020:

Oregon Coast Community College contracts with the National Student Clearinghouse (NSC) to provide transcript services.

Fees for OCCC transcripts are $5.00 for standard electronic delivery. The transcript fee is due on submission of the transcript order request through the Clearinghouse website. The NSC accepts payments using a credit or debit card. Prepaid Visa or MasterCard gift cards are also accepted, assuming the balance on the card is sufficient to cover the cost of the order. The Clearinghouse does not accept checks or money orders for transcript requests. 

How to Order an OCCC Transcript through the Clearinghouse (for classes since Summer 2020):

This will take you to the transcript order form where you will enter your personal information. You will be required to supply either your OCCC Student ID# or your Social Security Number – this personal information is necessary to confirm your personal education records in the event of students having the same name. Detailed instructions can be found at https://nscsso.my.site.com/student/s/article/Submitting-an-Order-Transcript-Ordering .

If you have technical difficulties ordering your transcript, please contact the National Student Clearinghouse directly at service@studentclearinghouse.org. You can also view the self-help webpage provided by the National Student Clearinghouse at https://nschelpcenter.force.com/student/s/

Receiving Credit for Courses Taken at Another Institution – Transfer Credit Standards and Processes

Request for Evaluation of your Coursework from Another College:

You must be a current credit student with a student record to request a transfer credit evaluation.

To request evaluation of your coursework from another college, please fill out and submit a Transcript Evaluation Request form. Submit this request after you have requested official transcripts from all schools you have previously attended be sent to OCCC. Note that the listing of transfer credit accepted by another institution on their college transcript is not accepted as documentation of those credits. The transcript must come from the originating college – that is, the college where you originally completed those courses.

Transfer evaluations are performed in the order in which they are received, and typically take up to two weeks to complete after all transcripts have been received by the College. Note that it may take up to a week after you have requested them for OCCC to receive your transcripts, even if your request was for an electronic transcript. If the College has not received your transcript a week after your request was submitted to your prior college, you may wish to double-check with your prior college to verify the transcript has been sent.

The Registrar is responsible for determining acceptance of transfer work to meet college requirements. Note that acceptance of transfer credit by one college does not mean another college will accept those credits.
OCCC prefers electronic (digital) transcripts. Transcripts can be sent electronically to the Registrar at Registrar@oregoncoast.edu. If electronic transcripts are not available from your prior college, they may be sent by snail mail to:

Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

Students should meet with an academic advisor to review program requirements. Transfer students should bring an unofficial transcript to their initial advising appointment to review any potential transferable credits as well as the current program requirements.

Credits from other institutions may be accepted toward degree requirements if the course is evaluated as being equivalent to OCCC coursework, and the course was completed with a passing grade (C or better). Some programs or disciplines may have limits on the age of transfer credits accepted for evaluation.

What is the difference between an official transcript and an unofficial one?
An official transcript is delivered/transmitted directly from the offices of the transferring college to the Registrar office at OCCC, and is typically signed by the college Registrar of the transfer college. Transcripts that are in the student’s possession are not considered official transcripts unless they are hard copies in a sealed envelope from the transferring college.

Many colleges insert watermarks on their official transcripts to signify the transcript is an official transcript. These watermarks change or disappear if the transcript is re-printed, meaning that is no longer considered official. In addition, many colleges have watermarks that, when the transcript is re-printed, show up as “VOID” or “unofficial” on the transcript.

If the student has an opened copy of their transcript from their original college, this transcript is no longer considered official. Students should order transcripts to be sent directly from their transfer college to be sent, digitally or in hard copy, to the Registrar office at OCCC.

Limitations on Acceptance of Transfer Credits
The college evaluates coursework for Lower Division Collegiate (LDC) and Upper Division Collegiate (UDC) classes where grades of A, B, C, or P/S (Pass/Satisfactory) were earned. P/S grades are only transferable if the transferring institution equates that grade to a C or higher. If a D was considered P/S, it is not transferable.

In general, OCCC accepts transfer credits from regionally accredited colleges and universities. Courses not from regionally accredited bodies may be evaluated on an individual basis and may require submission of course syllabi provided by the student with the official transcript to support their evaluation. Submission of syllabi with the official transcript does not guarantee acceptance of transfer credit.

For application to limited entry programs (Nursing and Aquarium Science), evaluation of transfer credits is restricted to those completed at a regionally accredited college or university.

How Do I Know Whether the College I Attended is Regionally Accredited?
Search for the topic “Accreditation” on your previous college’s website. The United States is divided into six accreditation regions, with seven regional accrediting bodies operating in these regions. Look for Accreditation from one of the following:

• • Accrediting Commission for Community and Junior Colleges (ACCJC) Western Association of Schools and Colleges (WASC)
  • Higher Learning Commission (HLC)
  • Middle States Commission on Higher Education (MSCHE)
  • New England Commission of Higher Education (NECHE)
  • Northwest Commission on Colleges and Universities (NWCCU)
  • Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
  • WASC Senior College and University Commission (WSCUC)

Limitations on Total Number of Transfer Credits Accepted (Credit Residency Requirements)

Two Year Degree Credit Residency Requirements:
All candidates for a degree at OCCC must complete at least 30 quarter hours of satisfactory work at OCCC to meet credit residency requirements. Non-traditional credit, credit transferred from another institution, or challenge credit cannot be used to establish the 30- quarter-hour credit residency requirement.

One Year (45-60 credits) Certificate Credit Residency Requirements:

1. 1. At least 12 credits must be earned at OCCC, 9 of which must apply to the certificate requirements.
   2. The final 9 credits that apply to the certificate must be earned at OCCC; the department may waive this requirement if the student can demonstrate currency in the field.

Less Than One Year (12-44 Credits) Certificate Credit residency Requirements:

1. 1. At least 6 credits must be earned at OCCC, all of which must apply to the certificate requirements.
   2. The final 6 credits that apply to the certificate must be earned at OCCC; the department chair may waive this requirement if the student can demonstrate currency in the field.

How are transfer credits credited toward completion of my degree or certificate?

General Education or Foundational Requirements: Courses that are evaluated as being directly equivalent to OCCC courses approved as General Education courses will be credited as such (Arts & Letters, Social Science, Math/Science/Computer Science). These courses are approved as satisfying the requirements for General Education courses based on the course’s student learning outcomes matching state-approved General Education course categories. Courses that are evaluated as directly equivalent to Foundational Requirements for a degree (WR121, for example) will be credited as equivalent to those courses.

A list of approved General Education courses can be found at the following link: OCCC Gen Ed Courses

Elective Credits: Courses that are not evaluated as equivalent to General Education or Foundational Requirement courses but will be accepted by OCCC will be credited as general electives toward the completion of a certificate or degree.

Some of my transfer courses are showing on my record as 1XX or 2XX. What does that mean?
The 1XX or 2XX designation (for example, ART1XX or PE1XX) indicates that the course has been accepted for credits in the prefix field (ART or PE, for example) but OCCC does not currently offer a directly equivalent course. Therefore the course is credited on the student record as 1XX or 2XX, with the digit 1 or 2 designating a 100 level course or 200 level course, respectively. When the 1XX or 2XX designation is accompanied by a hyphen and number (for example, ART1XX-3 or ART1XX-4), the number after the hyphen indicates the numbers of transfer credits earned by the course.

Semester to Quarter Credit Conversion
Transfer credit from colleges operating on a semester calendar is converted to quarter credits using the following calculation:

Semester credits are multiplied by 1.5 to convert to quarter credits. In general, a three credit semester course equates to 4.5 quarter credits, while a four credit semester course converts to 6 quarter credits.

Do Transfer Credits Count Toward my GPA at OCCC?
Transfer GPA is not included in the overall GPA on transcripts.

Transcript Evaluation Requests:

For transcript evaluation, official transcripts are required. The student must have an OCCC student record to request a transfer credit evaluation. To request evaluation of their official transcript, please see the Student Forms webpage or access the form here: Transcript Evaluation Request Form.

Send electronic official transcripts of previous work to:

Registrar@oregoncoast.edu

Send hard-copy official transcripts of previous work to:

OCCC Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

International Coursework

For consideration of transfer credit for courses taken in a foreign country, students must have their transcripts and any available course descriptions translated into English, and then evaluated by a credential evaluation service.

Most transfer credits accepted from foreign institutions will be used as electives. If course descriptions are supplied and content is clear, the credit may be used to meet other requirements.

Students submitting international coursework for transfer credit consideration should first have their transcript(s) and course descriptions translated into English. A fee (approx. $65+) is typically required for this service.

To have translated transcript(s) and course descriptions evaluated, students should send their translated transcript(s) and course descriptions to a credential evaluation service that is a member of the National Association of Credential Evaluation Services. A fee is required for this service. Students should request a “Course-By-Course Detail” evaluation and have an official copy sent to:

Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

Veteran Transfer Credit and VA Benefits

Students using any type of Federal Veterans Administration (VA) Education Benefit are required to have all prior credit history evaluated. It is the student’s responsibility to request official transcripts from all previous colleges and submit them to OCCC at Registrar@OregonCoast.edu . A student’s first term of VA benefits may be certified while waiting for transcript evaluation, however no subsequent terms will be certified for VA Benefits until transfer credit evaluation is complete. All credits will be evaluated and transferred according to the policies stated in this catalog. 

Joint Services Transcripts (JST) are eligible for to be evaluated for Credit for Prior Learning. To request evaluation of your JST, please have official copies of your JST sent electronically to OCCC at: Registrar@OregonCoast.edu or sent by mail to:

Registrar

Oregon Coast Community College

400 SE College Way

Newport, OR 97366

Students must have an OCCC student record to request a transfer credit or CPL evaluation. To request evaluation of your official transcript, please see the Student Forms webpage or access the form here: Request for Transfer or CPL (Credit for Prior Learning) Credit Evaluation 

AP Exam Scores

Students who have completed college work in high school under the AP program are eligible to receive college credit based on the exam score. To be awarded credit for Advanced Placement exams students must submit an official AP exam score to the College Registrar. Students will be awarded credit based on the evaluation standards on the date the scores were received. If acceptance standards have changed, students will be subject to the current acceptance standards. OCCC will evaluate Advanced Placement scores only one time, regardless of whether acceptance standards have changed.

Specific credit for OCCC courses will be awarded based on individual exam scores using the chart provided below. If your exam area is not listed, contact the OCCC Office of the Registrar at Registrar@oregoncoast.edu .

Students may request official AP Transcripts by following the instructions on the College Board website. OCCC’s CEEB code is 7456. You can also have transcripts sent to:

Registrar
Oregon Coast Community College
400 SE College Way
Newport, OR 97366

OR registrar@oregoncoast.edu.

Effective Fall 2020

*Language exam credit is limited to either first or second year, depending on score.

International Baccalaureate (IB) Exams

Students who complete International Baccalaureate (IB) Exams are eligible to receive college credit based on the exam score and whether the College offers equivalent courses.  To be awarded credit for International Baccalaureate exams, students must submit an official IB exam score to the OCCC Registrar and request an evaluation via their My.OregonCoast account.  Students will be awarded credit based on the evaluation standards on the date the scores were received. If acceptance standards have changed, students will be subject to the current acceptance standards. OCCC will only evaluate International Baccalaureate scores one time, regardless if acceptance standards have changed.

Students may request official IB transcripts by contacting:

IB Americas Global Centre
Attn: Transcript Officer
7501 Wisconsin Avenue, Suite 200 West
Bethesda, MD 20814
USA
Email: ibid@ibo.org
Phone: 301-202-3025

For more information on ordering transcripts please see the International Baccalaureate website.

IB credit

Specific credit for OCCC courses will be awarded based on individual exam scores using the chart provided below. If your exam area is not listed, contact the OCCC Office of the Registrar at Registrar@oregoncoast.edu .

Effective Fall 2020