OCCC Board Policies
Chapter Three: General Institution
3100 – Organizational Structure
References: NWCCU Standard 2.A.2
The President shall establish organizational charts that delineate the lines of responsibility and fix the general duties of employees within the College. Organizational charts will be updated at least biannually and be publicly accessible.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3200 – Accreditation
References: NWCCU Standards 2.A.1
The President shall ensure the College complies with the accreditation process and standards of the Northwest Commission on Colleges and Universities (NWCCU) and of other College programs that seek special accreditation.
The President shall keep the Board of Education informed of approved accrediting organizations and the status of accreditation. The President shall ensure that the Board of Education is involved in any accreditation process in which Board of Education participation is required.
The President shall provide the Board of Education with a summary of any accreditation reports and any actions taken or to be taken in response to recommendations in an accreditation report.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3225 – Institutional Effectiveness
References: NWCCU Standards 1.B.1
The Board of Education is committed to developing goals that measure the ongoing condition of the College’s operational environment and progress towards student success outcomes. The Board of Education regularly assesses the College’s institutional effectiveness.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3250 – Institutional Planning
References: NWCCU Standards 2.G.3, 2.G.7, 2.G.8, 3.A, and 3.B
The President shall ensure that Oregon Coast Community College has and implements a broad-based comprehensive, systematic, and integrated system of planning that involves appropriate segments of the college community and is supported by institutional effectiveness research.
The planning system shall include plans required by law, including, but not limited to:
- Mission
- Core Themes and Outcomes
- Strategic
- Budget
- Programs and Enrollment
- Facilities
- Emergency Planning
- Technology
The President shall ensure the Board of Education has an opportunity to assist in developing the general institutional mission and goals for the comprehensive plans, and that the Board of Education participates in budget planning per Oregon Budget law.
The President shall inform the Board of Education about the status of planning for other plans, and when plans are finalized. The Board of Education may direct the President to request prior Board approval of these other plans.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3280 – Grants
References: There are no Oregon statutory requirements.
The Board of Education will be informed at least quarterly about grant applications above $15,000 and whether those grants were received by the College. The authority to determine what grant applications are made resides with the President. The President shall establish procedures to assure timely application and processing of grant applications and funds, and that the grants that are applied for directly support the purposes of the Oregon Coast Community College.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 11/18/2020, 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3300 – Public Records
References: ORS 192.311- 192.478
The President shall ensure that procedures are established for records management, including access by the public, that comply with the requirements of the state’s open meeting and public records access laws.
DATE OF ADOPTION: 09/19/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3310 – Records Retention and Destruction
References:
Federal Rules of Civil Procedure, Rules 16, 26, 33, 34, 37, and 45;
NWCCU Standards 2.C.4;
ORS 192.005 – ORS 192.170;
OAR 166-450-0000 – OAR 166-450-0125
The President shall ensure the establishment of administrative procedures to assure the appropriate retention and destruction of all Oregon Coast Community College records—including electronically stored information as defined by the Federal Rules of Civil Procedure and Oregon law. Such records shall include, but not be limited to student records, employment records, and financial records.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3410 Nondiscrimination
References:
Title VI of the Civil Rights Act of 1964 (Title VI) and 42 U.S. Code Section 2000d;
Title VII of the Civil Rights Act of 1964 (Title VII) and 42 U.S. Code Section 2000e
Title IX of the Education Amendments Act of 1972; 20 U.S. Code Sections 1681 et seq.;
The Age Discrimination in Employment Act of 1967(ADEA) and 29 Code of Federal Regulations Sections1625 et seq.;
Age Discrimination Act of 1975; 42 U.S. Code Sections 6101-6107, 34 Code of Federal Regulations Sections 110 et seq. and 45 Code of Federal Regulations Section 90 et seq;
Americans with Disabilities Act of 1990 (ADA) and 29 Code of Federal Regulations Sections1630 et seq.;
ADA Amendments Act of 2008 (ADAAA);
Section 504 of the Rehabilitation Act of 1975, 34 Code of Federal Regulations Sections 104 et seq. and 45 Code of Federal Regulations Sections 84 et seq;
Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) and 29 Code of Federal Regulations Sections 1635.1 et seq.;
29 Code of Federal Regulations Sections 1601.1 et seq. – Discrimination based on National Origin;
29 Code of Federal Regulations Parts 1606 et seq. – Religious Discrimination;
Pregnancy Discrimination Act of 1978 (PDA) and 29 Code of Federal Regulations Section 1604.10
34 Code of Federal Regulations Part 106
ORS 659A
ORS 659.850 to 659.860
Oregon Coast Community College is committed to equal opportunity in educational programs, employment, and all access to institutional programs and activities.
The college and each individual who represents the college shall provide access to its services, classes, and programs without regard to the individual’s legally protected status.
Legally protected status is defined as: sex or gender, national origin, religion, age, gender identity, race, color, genetic information, sexual orientation, physical or mental disability, and pregnancy. The President shall establish administrative procedures that ensure all members of the college community can present complaints regarding alleged violations of this policy and have their complaints heard in accordance with state and federal laws regarding nondiscrimination.
No college funds shall ever be used for membership, or for any participation involving financial payment or contribution on behalf of the college or any individual employed by or associated with it, to any private organization whose membership practices are discriminatory on the basis of national origin, religion, age, gender, gender identity, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, and pregnancy.
DATE OF ADOPTION: 04/17/2024
3420 Equal Employment Opportunity
References:
Title VII of the Civil Rights Act of 1964 (Title VII) and 42 U.S. Code Section 2000e
The Age Discrimination in Employment Act of 1967(ADEA) and 29 Code of Federal Regulations Parts 1625 et seq.;
Americans with Disabilities Act of 1990 (ADA) and 29 Code of Federal Regulations Parts 1630 et seq.; ADA Amendments Act of 2008 (ADAAA);
Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) and 29 Code of Federal Regulations Parts 1635.1 et seq.;
29 Code of Federal Regulations Parts 1601.1 et seq. – Discrimination based on National Origin; 29 Code of Federal Regulations Parts 1606 et seq. – Religious Discrimination;
Pregnancy Discrimination Act of 1978 (PDA) and 29 Code of Federal Regulations Part 1604.10;
ORS 659A
The Board of Education desires to build a community in which opportunity is equalized, and community colleges foster a climate of acceptance, with the inclusion of employees from a wide variety of backgrounds. It agrees that diversity in the academic environment fosters cultural awareness, mutual understanding and respect, harmony and respect, and suitable role models for all students.
An equitable and inclusive hiring process is essential to improve diversity, reduce barriers to employment, and allow potential applicants the opportunity to demonstrate that they meet or exceed the minimum qualifications for employment.
The Board of Education therefore commits itself to promote the total realization of equal employment through a continuing equal employment opportunity program.
The President shall develop, for review and adoption by the Board of Education, a plan for equal employment opportunity that complies with federal and state law as modified or clarified by judicial interpretation from time to time.
DATE OF ADOPTION: 05/15/2024
3430 Prohibition of Harassment
References:
Title VII of the Civil Rights Act of 1964, 42 U.S. Code Section 2000e-2
Age Discrimination in Employment Act of 1967 (ADEA);
Americans with Disabilities Act of 1990 (ADA);
29 Code of Federal Regulations Part 1604.11 – Sexual Harassment Title IX of the Education Amendments of 1972
20 U.S. Code Sections 1681, et seq.;
34 Code of Federal Regulations Parts 106.1 et seq.
ORS 659A; ORS 243
All forms of harassment are contrary to basic standards of conduct between individuals. State and federal law, and this policy prohibit harassment and the Oregon Coast Community College will not tolerate harrassment. This policy applies to all members of the Oregon Coast Community College community including Board of Education members, employees, students, volunteers, and interns.
Oregon Coast Community College is committed to providing an academic and work environment that respects the dignity of individuals and groups. The Oregon Coast Community College shall be free of all forms of unlawful harassment. Harassment is unlawful if it is based on any of the following statuses: race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, or genetic information. For Oregon Coast Community College’s policy regarding sexual harassment under Title IX, see BP 3433 Title IX, Gender-Based and Sexual Misconduct and accompanying procedures.
Oregon Coast Community College seeks to foster an environment in which employees, students, and other members of the campus community feel free to report incidents of harassment without fear of retaliation or reprisal. Therefore, the Oregon Coast Community College also strictly prohibits retaliation against any individual for filing a complaint of harassment or for participating in a harassment investigation. Such conduct is illegal and constitutes a violation of this policy. Oregon Coast Community College will investigate all allegations of retaliation swiftly and thoroughly. If the Oregon Coast Community College determines that someone has retaliated, it will take all reasonable steps within its power to stop such conduct. Individuals who engage in retaliatory conduct are subject to disciplinary action, up to and including termination or expulsion.
Any student, employee, or other member of the campus community who believes that he/she/they has been harassed or retaliated against in violation of this policy should immediately report such incidents by following procedures described in AP 3435 Discrimination and Harassment Complaints and Investigations and AP 3432 Workplace Harassment. Oregon Coast Community College requires supervisors to report all incidents of harassment and retaliation that come to their attention.
This policy applies to all aspects of the academic environment, including but not limited to classroom conditions, grades, academic standing, employment opportunities, scholarships, recommendations, disciplinary actions, and participation in any community college activity. In addition, this policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, evaluation, disciplinary action, layoff, recall, transfer, leave of absence, training opportunities and compensation.
To this end the President shall ensure that the institution undertakes education and training activities to counter harassment and to prevent, minimize, or eliminate any hostile environment that impairs access to equal education opportunity or impacts the terms and conditions of employment.
The President shall establish procedures that define harassment on campus. The President shall further establish procedures for employees and students, and other members of the campus community that provide for the investigation and resolution of complaints regarding harassment and discrimination, and procedures for students to resolve complaints of harassment and discrimination. State and federal law and this policy prohibit retaliatory acts by the Oregon Coast Community College, its employees, students, and agents.
The Oregon Coast Community College will publish and publicize this policy and related written procedures (including the procedure for making complaints) to administrators, faculty, students, and staff, applicants for employment, and applicants for admission, particularly when they are new to the institution. Oregon Coast Community College will make this policy and related written procedures (including the procedure for making complaints) available in all administrative offices and will post them on Oregon Coast Community College’s website.
Employees who violate the policy and procedures may be subject to disciplinary action up to and including termination. Students who violate this policy and related procedures may be subject to disciplinary measures up to and including expulsion.
DATE OF ADOPTION: 01/15/2020
DATE(S) OF REVISION: 05/15/2024
DATE OF LAST REVIEW: 05/15/2024
3433 Title IX, Gender-Based and Sexual Misconduct
References: Federal Title IX, the Violence Against Women Act, Clery Act
All forms of sexual harassment are contrary to basic standards of conduct between individuals. State and federal law and this policy prohibit sexual harassment and Oregon Coast Community College will not tolerate sexual harassment. Oregon Coast Community College is committed to providing an academic and work environment that respects the dignity of individuals and groups. Oregon Coast Community College shall be free of sexual harassment and all forms of sexual intimidation and exploitation including acts of sexual violence.
Oregon Coast Community College seeks to foster an environment in which all employees, students, applicants for employment, and applicants for admission feel free to report incidents of sexual harassment in violation of this policy and Title IX, without fear of retaliation or reprisal. Therefore, Oregon Coast Community College] also strictly prohibits retaliation against any individual for filing a complaint of sexual harassment in violation of this policy and Title IX or for participating, or refusing to participate, in a sexual harassment investigation. Oregon Coast Community College will investigate all allegations of Title IX retaliation swiftly and thoroughly. If Oregon Coast Community College determines that someone has retaliated, it will take all reasonable steps within its power to stop such conduct. Individuals who engage in Title IX retaliatory conduct are subject to disciplinary action, up to and including termination or expulsion.
Any employee, student, applicant for employment, or applicant for admission who believes that he/she/they has been harassed or retaliated against in violation of this policy should immediately report such incidents by following the College procedures. Oregon Coast Community College requires supervisors to report all incidents of harassment and retaliation that come to their attention.
This policy applies to all aspects of the academic environment, including but not limited to classroom conditions, grades, academic standing, employment opportunities, scholarships, recommendations, disciplinary actions, and participation in any community college activity. In addition, this policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, disciplinary action, layoff, recall, transfer, leave of absence, training opportunities, and compensation.
To this end the President shall ensure that the institution undertakes education and training activities to counter sexual harassment and to prevent, minimize, or eliminate any hostile environment that impairs access to equal education opportunity or impacts the terms and conditions of employment.
The President shall establish procedures that define sexual harassment on campus and establish procedures for employees, students, and other members of the campus community that provide for the investigation and resolution of complaints regarding sexual harassment in violation of this policy, and procedures to resolve complaints of sexual harassment in violation of this policy. State and federal law and this policy prohibit retaliatory acts against all participants by the President, its employees, students, and agents.
The Oregon Coast Community College will publish and publicize this policy and related written procedures (including the procedure for making complaints) to administrators, faculty, staff, students, applicants for employment, and applicants for admission, particularly when they are new to the institution. Oregon Coast Community College will make this policy and related written procedures (including the procedures for making complaints) available in all administrative offices and will post them on Oregon Coast Community College website.
Employees who violate the policy and procedures may be subject to disciplinary action up to and including termination. Students who violate this policy and related procedures may be subject to disciplinary measures up to and including expulsion. Volunteers or unpaid interns who violate this policy and related procedures may be subject to disciplinary measure up to and including termination from the volunteer assignment, internship, or other unpaid work experience program.
DATE OF ADOPTION: 09/16/2015
DATE(S) OF REVISION: 5/17/2023
DATE OF LAST REVIEW: 05/17/2023
3440 – Service/Assistance Animals
References:
The Americans with Disabilities Act of 1990 — 42 United States Code Sections 12101 et seq.;
28 Code of Federal Regulations Part 35;
28 Code of Federal Regulations Part 36;
34 Code of Federal Regulations Part 104.44(b)
ORS 659A.143
In order to prevent discrimination on the basis of disability, Oregon Coast Community College will allow an individual with a disability to use an assistance animal in the College’s facilities and on the College’s property in compliance with state and federal law.
DATE OF ADOPTION: 11/19/2014
DATE(S) OF REVISION: 06/20/2020, 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3500 – Campus Safety
References: No Oregon Statutory Requirement
The Board of Education is committed to a safe and secure work and learning environment. To that end, the President shall establish a campus safety plan and ensure that it is posted or otherwise made available to students and other members of the campus community.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 5/15/2024
DATE OF LAST REVIEW: 05/15/2024
3501 – Campus Security and Access
References:
34 Code of Federal Regulations Part 668.46(b)(3)0; ORS 341.290(4)
NWCCU Standard 2.I.1
The President shall establish procedures for security and hours of access to Oregon Coast Community College facilities.
DATE OF ADOPTION: 09/16/2015
DATE(S) OF REVISION: 5/17/2023
DATE OF LAST REVIEW: 05/17/2023
3505 – Emergency Response Plan
References:
Homeland Security Act of 2002;
National Fire Protection Association 1600;
Homeland Security Presidential Directive-5;
34 Code of Federal Regulations Part 668.46(g);
The College shall have emergency response and evacuation procedures for notifying the campus community in the event of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus.
The President shall establish procedures that ensure that the College implements a plan to be activated in the event of an emergency or the occurrence of a natural disaster or hazardous condition. This plan must comply with the National Incident Management System (NIMS), incorporating the functions and principles of the Incident Command System (ICS), Multiagency Coordination System (MCS) and Public Information Systems, the relevant state emergency management response plan, and any other relevant programs. The plan must incorporate NIMS and the state emergency management response plan to facilitate the coordination between and among agencies in the event of an emergency or natural disaster. Compliance with NIMS and any state mandates include but are not limited to:
- Formation of a team to carry out compliance with NIMS and applicable state mandates
- Establishing disaster preparedness procedures or a plan; and
- Completion of training sessions by college personnel in compliance with NIMS and state guidelines. Training requirements vary based on job titles or assigned roles within the emergency plan
The plan should contain information regarding activation and chain of command responsibilities. Compliance with NIMS mandates requires planning and incorporation for all phases of emergency management including mitigation and prevention, preparedness, response and recovery. The College must ensure that its plan is updated regularly. Colleges must comply with NIMS and state requirements to receive federal or state funding.
DATE OF ADOPTION: 01/15/2020
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3510 – Workplace Violence
References:
Occupational Safety and Health Act of 1970 – 29 U.S. Code Sections 651 et seq.
Oregon Safe Employment Act, ORS 654
The Board of Education is committed to providing a work and learning environment that is free of violence and the threat of violence. The Board of Education’s priority is the effective handling of critical workplace violence incidents, including those dealing with actual or potential violence.
The President shall establish administrative procedures that assure that employees are informed regarding what actions will be considered violent acts, and requiring any employee who is the victim of any violent conduct in the workplace or is a witness to violent conduct to report the incident, and that employees are informed that there will be no retaliation for such reporting.
DATE OF ADOPTION: 05/15/2024
3515 – Reporting of Crimes
References:
Jeanne Clery Disclosure of Campus Security Policy
and Campus Crime Statistics Act of 1998;
34 Code of Federal Regulations Parts 99.31(a) (13), (14) and 668.46(b);
Campus Security Act of 1990;
The President shall ensure an annual “Clery Act” report is prepared of applicable crimes reported to campus security and/or local law enforcement. This report will include applicable crimes committed on campus, on public property within or immediately adjacent to campus, and in or onnon-campus buildings or property owned or controlled by the institution or by an officially recognized student organization.
The “Clery Act” crimes to be reported include:
- Criminal Offenses – criminal homicide, sex offenses, robbery, aggravated assault, burglary, motor vehicle theft, and arson;
- Hate crimes; Violence Against Women Act (VAWA) Offenses – incidents of domestic violence, dating violence, and stalking; and
- Arrests and referral for disciplinary action – for weapons, drug abuse violations, and liquor law violations.
Such reports shall be made available as required by federal and state law.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023/2023
DATE OF LAST REVIEW: 05/17/2023
3520 – Local Law Enforcement
References: 34 Code of Federal Regulations Part 668.46(b)(4)
The Oregon Coast Community College encourages accurate and prompt reporting of all crimes to campus security or the appropriate police agencies. The President shall establish procedures for College staff to inform crime victims of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3540 – Sexual and Other Assaults on Campus
References:20 U.S. Code Section 1092(f);
34 Code of Federal Regulations Part 668.46(b) (11);
ORS 350.255
Any sexual assault or physical abuse, including, but not limited to rape as defined by state law, whether committed by an employee, student, or member of the public, that occurs on Oregon Coast Community College property, is a violation of Oregon Coast Community College policies and procedures, and is subject to all applicable punishment, including criminal procedures, and employee or student discipline procedures. Students, employees, and campus visitors who may be victims of sexual and other assaults shall be treated with dignity and provided comprehensive assistance.
The President shall establish administrative procedures that ensure that students, employees, and campus visitors who are victims of sexual and other assaults receive appropriate information and treatment. The Oregon Coast Community College will make educational information about preventing sexual violence is widely available on campus.
The procedures shall meet the criteria contained in 34 Code of Federal Regulations Part 668.46 and ORS 350.255. See also:
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 09/18/2019
DATE OF LAST REVIEW: 04/17/2024
- BP 3433 Title IX, Gender-Based and Sexual Misconduct
- OCCC Title IX Policies
3550 – Drug Free Environment and Drug Prevention Program
References: 34 Code of Federal Regulations Parts 86.1 et seq.;
Drug Free Schools and Communities Act, 20 U.S. Code Section 1145g;
Drug Free Workplace Act of 1988, 41
U.S. Code Section 702
The Oregon Coast Community College shall be free from all drugs. Students and employees may not possess, use, or distribute illicit drugs and alcohol. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the Oregon Coast Community College.
Any student or employee who violates this policy will be subject to disciplinary action (consistent with local, state, or federal law), which may include referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.
The President shall assure that the College distributes annually to each student and employee the information required by the Drug-Free Schools and Communities Act Amendments of 1989 and complies with other requirements of the Act.
DATE OF ADOPTION: 9/18/2019
DATE OF REVISION(S): 02/21/2024
DATE OF LAST REVIEW: 02/21/2024
3560 Alcoholic Beverages
References: 34 Code of Federal Regulations Part 668.46(b); ORS 471.105;
The President is authorized to enact procedures as appropriate and permitted by law regarding serving alcoholic beverages on campus or at fund-raising events held to benefit non-profit corporations. Alcoholic beverages shall not be served on campus except in accordance with these procedures.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3570 – Tobacco Use and Possession on Campus
References:
ORS 433.835 to ORS 433.875 – Oregon Indoor Clean Air Act
ORS 431A.175
ORS 339.883 (Tobacco 21)
Possession of tobacco products and inhalant delivery systems by any persons is prohibited on all Oregon Coast Community College grounds and property. This does not include USFDA-approved tobacco products or other therapy products marked and sold solely for the approved purpose. This includes, but is not limited to: in facility buildings, at facility-sponsored activities, in vehicles on facility grounds on all campuses, including satellite properties.
This policy applies to all Oregon Coast Community College employees, volunteers, clients, students, visitors, vendors and contractors.
Exceptions to this policy are made for a person for whom a tobacco or nicotine product or a substance to be used with an inhalant delivery system has been lawfully prescribed.
DATE OF ADOPTION: 05/15/2024
3710 – Securing of Copyright
References: 17 U.S. Code Section 201;
17 U.S. Code Section 201; The President is directed to develop appropriate administrative procedures regarding the securing of copyright protection for works, including but not limited to registering copyrights and policing infringements, on behalf of the Oregon Coast Community College.
DATE OF ADOPTION: 02/21/2024
3715 – Intellectual Property
References:
17 U.S. Code Sections 101 et seq.;
35 U.S. Code Sections 101 et seq.;
37 Code of Federal Regulations Parts 1.1 et seq.;
ORS 341.319
The President shall develop procedures that define the rights, interests, protection, and transfer of intellectual property created by the Oregon Coast Community College students and employees.
DATE OF ADOPTION: 09/18/2019
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3720-Computer and Network Use
References: 17 U.S. Code Sections 101 et seq.;
ORS 341.290(4)
Students, employees, and visitors who use College computers and networks, and the information they contain, and related resources have a responsibility not to abuse those resources and to respect the rights of others. The President shall establish procedures that provide guidelines to students, employees, and visitors for the appropriate use of information technologies. The procedures shall include that users must respect software copyrights and licenses, respect the integrity of computer-based information resources, refrain from seeking to gain unauthorized access, and respect the rights of other computer users.
DATE OF ADOPTION: 01/15/2020
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3800 – Personal Data Protection
References: Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation (GDPR));
The President shall develop procedures necessary to protect the processing of personal data in accordance with the European Union General Data Protection.
DATE OF ADOPTION: 02/21/2024
3810 – Claims Against the Oregon Coast Community College
References: ORS 30.275
Claims must be presented according to state law, this policy, and related procedures as a prerequisite to filing suit against Oregon Coast Community College.
The designated place for service of claims, lawsuits, or other types of legal process upon Oregon Coast Community College is:
Oregon Coast Community College
President’s Office (Room 218)
400 SE College Way
Newport, OR 97366
DATE OF ADOPTION: 02/21/2024
BP 3820 – Fund Development/Fund Raising and Gifts
References: ORS 341.290(5), (11), (19)
Agreement between Oregon Coast Community College and the Oregon Coast Community College Foundation, approved by Board of Education 02/28/2018
FUND DEVELOPMENT/FUND RAISING
The Board encourages the development of private fund raising and the pursuit of public and private grants to support Oregon Coast Community College’s mission. Oregon Coast Community College commits to support fundraising including grants, cash solicitation, and solicitation of noncash and deferred gifts. The college will participate in fundraising efforts to improve programs and services that fall within our mission.
The Board recognizes the Oregon Coast Community College Foundation (OCCCF) as the private organization that exists to further the mission of the college. OCCCF is an independent, nonprofit, 501(c) (3) tax-exempt charitable organization with the purpose of raising funds for the college. The Foundation plays a critical role in institutional advancement activities, and the college will work closely with the Foundation to enhance resource development efforts.
The Board authorizes the President to provide appropriate resources to support the work of the Foundation, on the condition that the activities of the Foundation are conducted to the benefit of the College and its students. In addition to receiving support from the Foundation, the college may provide staffing for the Foundation or may, when it is mutually beneficial, make cash payments or other contributions to the Foundation. The Board will appoint one of its own members to serve as a liaison to and member of the Foundation Board. The Board directs the liaison member and the College President to provide it with an annual report of Foundation activities and goals and its financial audits as they occur.
GIFTS
Authority is delegated to the President to accept or decline gifts and donations offered to the College. The President may refer proposed gifts for consideration by the Board of Education, which shall consider suitability. The Board of Education reserves the right to refuse to accept any gift which does not contribute toward the goals of Oregon Coast Community College or the ownership of which would have the potential to deplete resources of the Oregon Coast Community College.
The Oregon Coast Community College shall assume no responsibility for appraising the value of gifts made to the Oregon Coast Community College.
Acceptance of a gift shall not be considered endorsement by Oregon Coast Community College of a product, enterprise, or entity.
In no event shall the Oregon Coast Community College accept a donation from any donor who engages in practices or policies which discriminate against any person on the basis of nationality, religion, age, gender, gender identity, gender expression, race or ethnicity, medical condition, genetic information, ancestry, sexual orientation, marital status, military or veteran status , or physical or mental disability; or when the stated purposes of the donation are to facilitate such discrimination in providing educational opportunity.
DATE OF ADOPTION: 11/18/2020
DATE(S) OF REVISION: 05/17/2023
DATE OF LAST REVIEW: 05/17/2023
3900 – Freedom of Expression Policy
References: NWCCU Standard 2.B.2
Oregon Coast Community College (“OCCC”) supports the right to freedom of expression. Students, employees, and members of the public are free to exercise their rights of free expression, subject to the requirements of this policy and the accompanying administrative procedures
In order to support OCCC’s educational mission and to help ensure safety for all members of the OCCC community, this policy establishes time, place, and manner regulations as permitted under the law in designated forums. The intent of OCCC’s time, place, and manner regulations is to support free dialogue and debate while allowing for the orderly operation of OCCC’s campuses.
OCCC does not permit speech or expression that includes specific threats of violence, causes significant disruption to OCCC’s operations, is defamatory, is obscene according to current legal standards, or incites others so as to create a clear and present danger of the commission of unlawful acts on OCCC’s property or the violation of OCCC’s policies or procedures. OCCC’s policies prohibit harassment, bullying, threats, and intimidation. Speech or expression that violates these policies will not be tolerated, and students violating them may be subject to discipline.
The Board directs the President to enact administrative procedures as necessary to enact this policy and to reasonably regulate the time, place, and manner of the exercise of free expression in designated forums.
DATE OF ADOPTION: 02/21/2024