OCCC SER | Prepared August 2019
Chapter Two: Resources & Capacity
Standard |
Evidence required |
Links |
| ER 04 | Operational Focus and Independence | |
| ER 05 | Non-Discrimination | Board Policy 301: Assurances Civil Rights and Nondiscrimination
Board Policy 212: Title IX, Gender-Based and Sexual Misconduct Administrative Policy: Gender-Based and Sexual Misconduct Policy |
| ER 06 | Institutional Integrity | Board Policy 2715: Code of Ethics/Standards of Practice (for Board)
Board Policy 706: Ethical Conduct and Conflict of Interest Board Policy 6300: Fiscal Management |
| ER 07 | Governing Board | Board of Education Webpage
Board Policy 2010 Board of Education Membership Board Policy 2100 Board of Education Elections Board Policy 2200 Board of Education Duties and Responsibilities |
| ER 08 | Chief Executive Officer | President Ryslinge Contract (available upon request) |
| ER 09 | Administration | Management Commitments for Student and Institutional Success
Chart of Responsibility and Authority for Major Support and Operational Functions |
| ER 10 | Faculty |
Collective Bargaining Agreement– Faculty 2018-2021 Performance Assessment Guidelines: Faculty |
| ER 11 | Educational Program | College Catalog 2018-2019 Degrees and Certificates
Higher Education Coordinating Commission Approval of Educational Programs OCCC Curriculum Approval Process Diagram AQS Local Advisory Committee Meeting Minutes Feb 2019 Early Childhood Advisory Board Minutes 2018-19 Nursing and Health Occupations Advisory Board Minutes 2018-19 |
| ER 12 | General Education and Related Instruction | |
| ER 13 | Library and Information Resources | Library Services Webpage |
| ER 14 | Physical and Technological Infrastructure |
OCCC Master Plan (Mahlum Architects) 1998 2008 Site and Building Plan Addendum to Master |
| ER 15 | Academic Freedom |
Collective Bargaining Agreement – Faculty 2018-2021 |
| ER 16 | Admissions | |
| ER 17 | Financial Resources | |
| ER 18 | Public Information | |
| ER 19 | Financial Accountability |
Board Policy 6400 Financial Audits |
| ER 20 | Disclosure |
NONE |
| ER 21 | Relationship with Accreditation Commission | |
| 2.A.1 | System of governance | BP 2200: Board of Education Duties and Responsibilities BP 2430: Delegation of Authority to the College President Chart of Responsibilities and Authority Classified Collective Bargaining Agreement 2019-2021 College Council Webpage College Practices and Procedures Faculty Handbook |
| 2.A.2 | System of governance policies/procedures |
Higher Education Coordinating Commission Coordinating Role for Community Colleges |
| 2.A.3 | System governance policies/procedures | |
| 2.A.4 | Multiple board governing policies/procedures (if applicable) |
OCCC Board of Education Webpage |
| 2.A.5 | By-laws of the governing board: acts only as a committee of the whole | BP 2715: Code of Ethics Standards of Practice BP 2720: Communication Among Board of Education Members OCCC BOE Self-Evaluations: 2014, 2016, 2019 |
| 2.A.6 | Board’s calendar for reviewing institutional and board policies/procedures |
BP 2410 Board Policies and Administrative Procedures |
| 2.A.7 | By-laws of the governing board: board selects and evaluates regularly a chief executive officer who is accountable for the operation of the institution. It delegates authority and responsibility to the CEO |
2017 ORS 341.290 General Powers
Board Policy 2430: Delegation of Authority to the President President Evaluation Process and Timeline 2019 President’s Performance Reviews: Hard Copy Available on Request |
| 2.A.8 | Board evaluation tool and review calendar |
ACCT Guidelines for Board Self-Assessment |
| 2.A.9 | Leadership organizational chart |
Board Policy 2200: Board of Education Duties and Responsibilities |
| 2.A10 | Resume of president/CEO |
President Ryslinge Contract (available upon request) |
| 2.A.11 | Curriculum vitae of senior administrators |
Executive Team Curricula Vitae |
| 2.A.12 | Policies/procedures related to teaching, scholarship, service, and artistic creation |
Board Policies
Aquarium Science Student Handbook 2018-19 Nursing Program Student Handbook 2019-20 Medical Assisting Handbook 2019-20 College Council Minutes 5/10/2019 Syllabus Template |
| 2.A.13 | Policies/procedures related to the use of library and information resources |
OCCC Library Policies |
| 2.A.14 | Transfer of credit policies/procedures | College Catalog 2018-19 Official Transcript Process PCC Transfer Credit WebpageMigration and Continuity Plan |
| 2.A.15 | Student rights and responsibilities policies/procedures which include academic honesty, appeals, grievances, and accommodations for persons with disabilities | College Catalog 2018-2019
Syllabus Template Complaints, Feedback and Appeals Webpage Student Consumer InformationWebpage |
| 2.A.16 | Admission and placement policies/procedures. Policies/procedures related to continuation and termination from educational programs including appeal process and readmission policies/procedures |
BP 403: Admissions |
| 2.A.17 | Policies/procedures that define relationship of institution with co-curricular activities including student publications and media. |
Student Clubs & Organizations Website |
| 2.A18 | Human resource policies/procedures | BP 2430: Delegation of the Authority to the College President
Faculty Collective Bargaining Agreement 2018-2021 |
| 2.A.19 | Policies/procedures for apprising employees of working conditions, rights and responsibilities, evaluation, retention, promotion, and termination |
Personnel Action Form (PAF) |
| 2.A.20 | Policies/procedures ensuring security and confidentiality of human resource records |
BP 709: Personnel Records |
| 2.A.21 | Policies/procedures/ for reviewing publications that assures integrity |
College Catalog 2018-19 |
| 2.A.22 | Policies/procedures for reviewing internal and external complaints and grievances |
2019 OCCC Budget Committee
Faculty Collective Bargaining Agreement 2018-2021 Classified Collective Bargaining Agreement 2019-2021 BP 2200: Board of Education Duties and Responsibilities BP 301: Non-Discrimination Assurances BP 700: Equal Employment Opportunity BP 706: Ethical Conduct and Conflict of Interest BP 793: Staff Complaints and Appeals Gender-Based and Sexual Misconduct Policy College Equal Opportunity Webpage |
| 2.A.23 | Policies/procedures prohibiting conflict of interest of employees and board members, ensures educational autonomy, and provides notice if the institution requires constituents to conform to a specific code of conduct |
BP 706: Ethical Conduct and Conflict of Interest |
| 2.A.24 | Policies/procedures clarifying ownership, copyright, control, compensation, and revenue derived from the creation and production of intellectual property |
|
| 2.A.25 | Accreditation progress documentation | 2019 OCCC/PCC Educational Services Agreement
OCCC Accreditation Status Webpage
|
| 2.A.26 | Policies/procedures related to contractual agreements with external entities |
Model Contracting and Purchasing Rules |
| 2.A.27 | Academic freedom policies/procedures | BP 400: Academic Freedom |
| 2.A.28 | Academic freedom policies/procedures – Promotion of freedom and independent thought |
Student Handbook 2018-19 |
| 2.A.29 | Policies/procedures prohibiting plagiarism by faculty and staff | |
| 2.A.30 | Policies/procedures that articulate the oversight and management of financial resources including planning and monitoring of operating and capital budgets, reserves, investments, fundraising, cash management, debt management, transfers and borrowing between funds |
Oregon Local Budgeting Manual
BP Chapter Six: Business and Fiscal Affairs
|
| 2.B.1 | Personnel hiring policy/procedures |
2019 OCCC/PCC Educational Services Agreement OCCC Employment Opportunities Website Position Description – Facilities Technician I |
| 2.B.2 | Administrator/staff evaluation policies/procedures |
Performance Assessment: Classified/Confidential Staff – 90 Day Probationary Performance Assessment Guidelines: Classified/Confidential Staff Performance Assessment Guidelines: Executive/Management/Technical Staff |
| 2.B.3 | Employee professional development policies/procedures | Tuition Waiver Form
Faculty Collective Bargaining Agreement 2018-2021 Professional Development Application |
| 2.B.4 | Academic organizational chart |
PCC Instructor Qualifications Website |
| 2.B.5 | Faculty workload policies/procedures | |
| 2.B.6 | Faculty evaluation policies/procedures | Faculty Handbook
Faculty Collective Bargaining Agreement 2018-2021 |
| 2.C.1 | Learning outcomes for all courses, programs, and degrees – content/rigor |
Aquarium Science Local Advisory Committee Minutes 2019 |
| 2.C.2 | Learning outcomes for all courses, programs, and degrees – publishing |
Aquarium Science Student Handbook 2018-2019 Medical Assistant Program Student Handbook 2018-2019 |
| 2.C.3 | Policies/procedures that define the awarding of credit and degrees |
|
| 2.C.4 | Admission and graduation requirements for degree programs | Higher Education Coordinating Commission, Community Colleges and Workforce: Academic Program Approval for Oregon Community Colleges Aquarium Science Local Advisory Committee Minutes 2019 Aquarium Science National Visiting Committee Report 2019 Nursing and Health Occupation Advisory Board Committee Minutes 2018-19 |
| 2.C.5 | Policies/procedures explaining the faculty role in revising curriculum, selecting faculty, and assessing achievement of student learning outcomes |
|
| 2.C.6 | Policies/procedures that explains faculty/library partnership for assuring library and information resources are integrated into the learning process |
|
| 2.C.7 | Policies/procedures for approval of experiential learning | |
| 2.C.8 | Transfer of credit acceptance policies/procedures | College Catalog 2018-19: Acceptance of Transfer Credit Oregon State University Degree Partnership Program Linfield College Community College Co-Admission Partnerships for RN to BSN Students George Fox RN to BSN program Aquarium Science Articulation Agreement with Oregon Institute of Technology May 2019 College Council Minutes |
| 2.C.9 | Description of general education program |
PCC Standards for Related Instruction |
| 2.C.10 | Assessable learning outcomes for all general education components of baccalaureate and transfer degree programs |
College Catalog 2018-19: Degrees and Certificates Discipline Learning Outcomes for General Education Courses Assessment Plan Migration & Continuity PlanOregon Community College Handbook and Planning GuidePCC Core Outcomes/Course Mapping Matrix |
| 2.C.11 | Assessable learning outcomes for related instruction | PCC Standards for Related Instruction Aquarium Science Certificate Related Instruction Forms Practical Nursing Certificate Related Instruction Forms NUR 141 Course Outline with Related Instruction NUR 142 Course Outline with Related Instruction |
| Assessable learning outcomes for graduate program | Not applicable | |
| 2.C13 | Graduate admission, retention, and transfer of credit policies/procedures |
Not applicable |
| 2.C14 | Internships, field experiences, clinical practices, and experiential learning policies/procedures |
Not applicable |
| 2.C.15 | List of graduate programs that prepare students for research, professional practice, scholarship or artistic creation |
Not applicable |
| 2.C.16 | List of credit and non-credit continuing education programs | |
| 2.C.17 | Policies/procedures for assuring academic quality for all continuing education programs |
None |
| 2.C.18 | Policies/procedures for awarding CEUs | |
| 2.C.19 | Policies/procedures for keeping records of continuing education programs |
None |
| 2.D.1 | Description of process for determining appropriate programs and services to support student learning needs |
|
| 2.D.2 | Policies/procedures that explain provisions for ensuring the safety and security of students including the reporting of crime statistics |
BP 212: Title IX, Gender-Based and Sexual Misconduct
Gender-Based and Sexual Misconduct Policy |
| 2.D.3 | Policies/procedures for recruiting, admitting and advising students |
|
| 2.D.4 | Teachout plan or agreement | |
| 2.D.5 | Catalog which provides information regarding mission and core themes, course requirements, names and titles of administrators and faculty, code of conduct, costs, refund policies, financial aid, academic calendar |
|
| 2.D.6 | Publication that describes program requirements, licensure, and other unique requirements |
|
| 2.D.7 | Policies/procedures regarding secure retention of student records, i.e., back-up, confidentiality, release |
Family Educational Rights and Privacy Act (FERPA)
College Catalog 2018-19: FERPA |
| 2.D.8 | Published financial aid policies/procedures | College Catalog 2018-19
Serve, Earn and Learn (SEAL) Scholarship Program |
| 2.D.9 | Policies/procedures for student loan repayment and procedure for monitoring loan default |
College Catalog 2018-19 |
| 2.D.10 | Description of advising program and advising publications |
National Academic Advising Association (NACADA) Career and Transfer Readiness Center |
| 2.D.11 | Policies/procedures regarding co-curricular activities | |
| 2.D.12 | Policies/procedures regarding auxiliary services | |
| 2.D.13 | Policies/procedures governing intercollegiate athletics | |
| 2.D.14 | Policies/procedures for assuring identity verification for students enrolling in distance education courses |
Student Handbook 2018-19: Academic Integrity |
| 2.E.1 | Procedures for assessing adequacy of library collections |
Chinook Libraries Network |
| 2.E.2 | Library planning committee and procedures for planning |
Chinook Libraries Purchase Request |
| 2.E.3 | Library instruction plan | |
| 2.E.4 | Policies/procedures for library self-evaluation | |
| 2.F.1 | Policies/procedures for financial planning and budget development | 2019-20 College Budget |
| 2.F.2 | Policies/procedures for resource planning | |
| 2.F.3 | Policies/procedures for financial planning committee | Budget Advisory Committee Charter |
| 2.F.4 | Description of internal financial controls |
Board Policy 6300: Fiscal Management |
| 2.F.5 | Long-range capital plan to include capital budget policies/procedures |
|
| 2.F.6 | General operations/auxiliary operations budget policies/procedures |
|
| 2.F.7 | Latest example of external financial audit including management letter |
|
| 2.F.8 | Operating agreements between institution and fundraising organizations |
Agreement between Oregon Coast Community College and the Oregon Coast Community College Foundation |
| 2.G.1 | Procedures for assessing adequacy of physical facilities | |
| 2.G.2 | Policies/procedures for the use, storage, and disposal of hazardous waste |
Emergency Response & Continuity of Operations Plan / Hazardous Materials & Waste |
| 2.G.3 | Physical and technological master plan |
2008 Site & Building Addendum to the Master Plan Higher Education Coordinating Commission Capital Construction list for 2016 |
| 2.G.4 | Equipment replacement policies/procedures | None |
| 2.G.6 | Instructional technology training and use policies/procedures | None |
| 2.G.7 | Technology planning processes | None |
| 2.G.8 | Technology update and replacement plan |